Specialty Leasing Coordinator

Job Title:                           Specialty Lease Administration Analyst

Department:                      Lease Administration as a department of Asset Management

Reports To:                       Supervisor of Lease Administration

FLSA Classification:         Non-Exempt, Full-Time

Join Our Team! 

Are you ready to take the next step in your career with a dynamic team focused on innovative retail solutions? As a Specialty Lease Administration Analyst, you will play a crucial role in our Specialty Lease Administration team, ensuring our Leasing operations run smoothly and efficiently. This position is a fantastic opportunity to gain valuable knowledge and experience in the Retail Real Estate industry, especially as our company is rapidly growing and expanding. If you’re detail-oriented, thrive in a collaborative environment, and are passionate about career growth, we want to hear from you! 

 Summary

 The duties of the Lease Administration department involve abstracting lease documents, tracking critical dates, analyzing tenant conditions, coordinating the monthly rental charge process, reconciliation audits and other projects/analysis as needed. This is an entry level position requiring daily presence in a corporate office environment located in Syracuse, NY.

Essential Duties & Responsibilities

• Ensure all license-related transactions (monthly rent, insurance) are reviewed and properly recorded
• Process tenant legal documents to ensure that all charges and lease terms are accurate at all times 
• Perform monthly tenant billings, rent roll changes, rent projections and tenant reconciliations
• Track critical dates as they pertain to the license-related clauses and landlord deadlines
• Coordinate with corporate employees as well as mall staff to ensure accurate information is being gathered and communicated
• Communicate with tenants in order to ensure the accuracy of license terms and rental payments
• To review and analyze reports to ensure that monthly reporting is accurate and concise
• To be able to fulfill duties while adhering to strict deadlines
• Assist with preparation of reforecasts, budgets and annual reconciliations 
• Assist in special projects as assigned
• Perform other duties as required which includes leasing on special projects
• Provide training to new hires
• Provide support to specialty reps as they work in retail manager
• Provide support to OC as it relates to specialty data entry
• Troubleshoot unit issues in Yardi
• Specialty new property onboarding
• Process License Agreement workflow – activate agreements; post on charges
• Compile monthly reporting for the Specialty Leasing Team

Why Join Us? 

Collaborative Environment: Be part of a supportive team where your ideas and contributions are valued.

Professional Development: Gain hands-on experience and receive training to grow your skills in lease administration and retail management.

Impactful Work: Contribute to the success of our leasing strategies and help shape the future of our retail properties.

Training and Development: 

At our company, we believe in investing in our team members. As a Specialty Lease Administration Analyst, you will undergo a comprehensive training program designed to equip you with the skills and knowledge needed for success. Your training will include: 

• Onboarding Sessions: Participate in structured onboarding sessions that cover our systems, processes, and best practices in Specialty Leasing.
• Hands-On Experience: Gain practical experience by shadowing experienced team members and participating in real-time projects.
• Ongoing Support: Enjoy continuous support and mentorship from your supervisor and colleagues, with regular check-ins to track your progress and address any questions.

 
Qualifications

• AS/BS in Accounting, Finance or Business related field or 1-2 years of experience in business environment 
• Proficient computer skills, MS Excel experience preferred
• Strong analytical skills with an interest in expanding financial analysis skills
• Ability to multi task and thrive under pressure in a high paced environment 
• Detail oriented and highly organized
• Ability to work independently and within a collaborative team

Knowledge/Skills

• Telephone Skills
• Verbal Communication
• Written Communication
• Microsoft Office Skills
• Attention to detail
• Professionalism
• Organizational prowess
• Handles Pressure
• Able to manage multiple projects and priorities
• Time Management

 Physical Demands

 The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Use of computer screens and keyboards
• Manual dexterity sufficient for constant use of a keyboard, mouse and telephone/radio
• Ability to operate office equipment, including a copier, fax machine, postage machine, etc.
• Ability to lift 20 pounds
• Speech and hearing sufficient for regular communications on the phone, radio or face-to-face
• Vision sufficient for reading work-related documents on a monitor or in paper format
• Sufficient sense of smell to detect dangerous odors
• Ability to walk, bend, stoop, climb, and reach in the course of normal office functions
• Ability to sit and stand for long periods of time

Disclaimer: This job description is not all inclusive. Other duties and responsibilities may be required 

EEO Statement: Spinoso Realty Group is an equal opportunity employer and is committed to providing a work environment that is free from discrimination and harassment. We value diversity and inclusion and believe that a diverse workforce enhances our ability to provide innovative solutions to our customers. We comply with the Americans with Disabilities Act (ADA) and will provide reasonable accommodations for qualified individuals with disabilities throughout the recruitment process. If you require accommodations for any part of the application and hiring process, please notify the Human Resources Department at [HR Contact Information]. Reasonable accommodations will be determined on a case-by-case basis. It is the responsibility of the applicant to inform Spinoso Realty Group of any necessary accommodations needed during the recruitment process. Spinoso Realty Group will work with the applicant to assess the specific requirements and provide reasonable accommodations accordingly. Spinoso Realty Group is committed to ensuring that our workplace is accessible to individuals with disabilities. If you need assistance or an accommodation to perform the essential functions of the job, please let us know.