Business Office Manager

Job Summary

The Business Office Manager is a key position responsible for the processing of a bi-weekly payroll for employees. Payroll processing includes the gathering of data necessary to input into payroll software in order to print payroll checks. This position also includes processing payroll-related paperwork, i.e. payroll deductions, insurance premiums and taxes withheld.

This position is also responsible for the timely and accurate input of all invoices for the nursing home.

Accounts Payable

o Attends meetings as assigned including mandatory staff and in-service meetings

o Maintains and reconciles invoices on a regular basis and ensures accuracy of information by checking price extensions, attaching a PO and packing slip to the invoice. All documents should be approved by the Purchasing Manager.

o Prepares reports as needed or requested, i.e. AP aging

o Retains signed and authorized purchase orders for all processed invoices..

o Ensures postings are made timely and are accurate, using standard GAAP guidelines for proper general ledger coding.

o Works with vendors and facility personnel to ensure timely data entry.

o Prepares and sends payment checks to vendors, marks invoices with payment information.

o Maintains vendor files and ensures files are complete and orderly.

o Maintains A/P monthly closing records, including storage according to regulation.

o Assists vendors and department managers concerning invoices, payments, and payment arrangements.

o Completes month-end AP procedures, ensuring accuracy of information, reconciling invoices to vendor statements.

Knowledge, Skills, and Abilities

• Knowledge of patient services.

• Strong organizational and interpersonal skills.

• Ability to determine appropriate course of action in more complex situations.

• Ability to work independently, exercise creativity, be attentive to detail, and maintain a positive attitude.

• Ability to manage multiple and simultaneous responsibilities and to prioritize scheduling of work.

• Ability to maintain confidentiality of all medical, financial, and legal information.

• Ability to complete work assignments accurately and in a timely manner.

• Ability to communicate effectively, both orally and in writing.

• Ability to handle difficult situations involving patients, physicians, or others in a professional manner.

Physical Requirements and Environmental Conditions

• Must be able to move intermittently throughout the workday

• Must be able to speak and write the English language in an understandable manner

• Must be able to cope with the mental and emotional stress of the position

• Must possess sight/hearing senses or use prosthetics that will enable these senses to function adequately so that the requirements of this position can be fully met

• Must function independently, have flexibility, personal integrity, and the ability to work effectively with residents, personnel and support agencies.

• May be necessary to assist in the evacuation of residents during emergency situations.

• Ability to exert up to 20 pounds of force occasionally or up to 10 pounds of force frequently or a negligible amount of force constantly to move objects

• Ability to sit for long periods of time

• Ability to work at a production rate pace to meet deadlines as communicated by Administrator

This organization does not discriminate in hiring or employment on the basis of ancestry, race, color, religion, national origin, sex, sexual orientation, age, military status, veteran status, or disability. No question on the application is intended to secure information to be used for such discrimination. This application will be given every consideration, however its receipt does not imply employment for the applicant.