Job Summary: The Nurse Secretary assists the Nurse with a range of secretarial and office tasks to support the operation of the Nurse’s Office. The Nurse Secretary shall be a high school graduate, have a current First Aid and CPR certification, have the ability to cope with ill and injured students and/or adults, have the ability to communicate with students, parents/guardians, and have the ability to maintain confidentiality. This position shall co-report to the School nurse and then to the Principal.

Essential Duties and Responsibilities: Other duties may be assigned.

• Administer First Aid to ill and/or injured
• Maintain the daily log on students entering and leaving the Nurse’s
• Notify parents and dismiss students under the direction of the school
• Dispense medications under the supervision of the school
• Confer with the school nurse regarding health needs of the school
• Maintain the health records on each student – record results of screenings – vision and hearing, scoliosis, heights and weights and
• Assist with Health
• Inventory and maintain
• Monitor phone calls for Nurse’s
• Work with school nurse in compiling and distributing confidential lists to school
• Responsible for office housekeeping
• Assist school nurse in auditing immunizations and sending notices to
• Typing and filing records, reports and
• Prepare records for transfer, after consultation with the school nurse
• Compile statistical
• Other duties as

Supervision Received: Reports to, receives daily work assignments, and is evaluated by the Principal of Union Street.

Supervisory Responsibilities: No formal supervisory duties.

Qualification Requirements: To perform this job successfully, an individual must be able to perform each job function in an efficient and compliant manner. The requirements listed below represent the knowledge, skills and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the job functions.

• Education and Experience: High school diploma or other appropriate discipline plus two years of relevant secretarial experience, or a combination of education and experience from which comparable knowledge and skills are
  • Knowledge of school operations is
  • Proficient in using computers and related software is

Job Title: Nursing Secretary Page 1 of 4 Updated on: 07/15/2019

• Language Skills: Ability to write emails, business correspondence, reports, business and communications. Ability to effectively present information and respond to questions from groups of parents and/or
• Certifications, Licenses, Registrations: None
• Mathematical Skills: Ability to apply basic mathematical concepts including fractions, percentages, ratios, and proportions to practical
• Communication & Interpersonal Skills: Ability to communicate courteously, efficiently and effectively with a variety of individuals, including students, teachers, administrators, and parents. Ability to work cooperatively and effectively with peers, supervisors, and

6. Other Skills and Abilities/Competencies:

• Attitude/Personality/Style: Friendly, helpful and positive disposition; patient and understanding;

takes pride in work; responsive to other’s needs; enthusiastic; good sense of humor; able to see the good in every situation; honest and direct.

• Dependability: Follows instructions and responds to management direction; responds to requests for assistance; takes responsibility for own actions; keeps commitments; completes tasks on time or notifies the appropriate person with an alternate plan; commits to long hours of work when necessary to reach goals; is consistently at work and on time; ensures work responsibilities are covered when absent; arrives at meetings and appointments on time; ability to report to work, even when school is closed; schedules appointments so as to minimize the impact on work; follows established leave requesting and reporting
• Interpersonal Skills. Interacts with others in a friendly, tactful and positive manner; keeps emotions under control; remains open to others' ideas and tries new things; effectively works with others including those with opinions or beliefs different from their own; works through differences in a respectful manner without drama; sensitive to the feelings of others; treats others with dignity and respect; builds constructive and supportive relationships; helps to create an inclusive work environment; focuses on solving conflict, not blaming; listens to others without
• Job Knowledge: Demonstrates working knowledge and understanding in the areas of responsibility; acquires needed skills and knowledge without reluctance; assesses own strengths and weaknesses; Proposes training and development opportunities; strives to continuously build knowledge and skills. Shares expertise and learnings with
• Organizational/Planning Skills. Able to use time efficiently; strong organizational skills that reflect the ability to prioritize multiple tasks seamlessly with excellent accuracy and attention to detail; sets goals and objectives; able to
• Professionalism: Presents a professional image; remains calm and focused in stressful situations; treats everyone with courtesy and respect; maintains a professional appearance for the position in both dress and manner; approaches others in a tactful manner; reacts well under pressure; accepts responsibility for own actions; follows through on commitments; works with
• Quality of Work: Demonstrates accuracy and thoroughness; looks for ways to improve and promote quality; performs duties consistent with District standards; demonstrates excellent attention to detail; applies feedback to improve performance; monitors own work to ensure

Physical effort and stress: Employee must have the physical ability to perform the essential functions of the job as outlined above, in addition to the following (Frequency Codes described below):

** With proper lifting and carrying techniques or assistance, to include but not limited to job aides and/or accommodations.

Working Conditions/Environmental Factors: All conditions common to an education environment, but not limited to, the following (Frequency Codes described above.) Work is normally performed in a climate controlled office/building environment, with limited exposure to extreme heat/cold, poor ventilation, fumes, and gases. Noise level is moderate and includes sounds of cleaning equipment. No known environmental hazards are encountered in normal performance of job duties.