Legal Administrative Assistant

Job Description

SSP is hiring a Legal Administrative Assistant will provide high-level and administrative support to the Corporate Legal Team, including the Chief Legal Officer. This position will handle a wide range of administrative and executive support related tasks and may assist in other legal projects. Reports directly to the Associate General Counsel.

• 
  In office, based in Ashburn, VA - 5 days per week
• Pays $28 - $30 hourly

Essential Duties

• All aspects of check and payment requests, including submitting invoices and check requests for all Legal Dept. payments, such as law firm vendors, software vendors, business/health licenses, wire transfers, etc.
• Assists with vendor set-up process
• Tracks all outside counsel expenses and invoices and validates department spend analysis
• Tracks all legal settlements
• Assists GC and team with general meeting scheduling and executive meeting scheduling
• Copying, printing, expense reimbursements, etc.
• Supports Legal team and coordinating with other department team members regarding paper filing related to hard copies of contracts
• Supports Legal team in conversion from paper to electronic files to realize paperless initiative
• Prepares UPS/FedEx shipments
• Faxes documents via eFax or other means
• Assists with auditing electronic files against paper files to ensure database is complete and accurate
• Manages list of leased vehicles and checking VIN numbers with Operations at least annually and confirm insurance coverage
• Uploads insurance certificates to contracts database for tracking. Track and obtain expired certificates of insurance from applicable locations.
• Tracks company compliance training
• Converts standard PDF documents to searchable PDF documents
• Assists team members with various stages of document review and storage
• Assists team with contract database activities, such as downloading and distributing documents from the contract database for other department team members
• Prepares contracts for upload, saves documents as text searchable PDF with correct
• Assists with form completion such as IT forms to set up internet connection for operations site location, large national brand forms, utility forms, etc.

Qualifications

• Bachelor’s degree from an accredited university or college
• At least 1 year experience as a legal assistant in a law firm or in-house corporate law department
• Strong academic credentials
• Proficiency with office technology – Adobe Works & Microsoft Office 365 (Word, Excel, PowerPoint, Teams, etc.)

Preferred:

• Contract management certification
• Experience with various types of commercial transactions, contracts, or agreements
• Hands-on working experience with contract management software and database systems

Diversity and Inclusion is a priority at SSP. We are an equal opportunities employer committed to engaging all of our people, so they feel valued and motivated; we champion diversity, promote inclusion, and ensure equality. We respect and protect human rights and prevent discrimination; and we positively impact our communities. We encourage and welcome applications from a diverse range of candidates regardless of background, gender, race, religious beliefs, disability, sexual identity and orientation.