Office Secretary

MINISTRY DESCRIPTION

St. Andrew's Church Secretary is a part-time position of approximately 30 hours per week. The Church Secretary is responsible for membership records, clerical management, publications, electronic media of the church, and mail received at the church (electronic/physical).

Due to the sensitive nature of the records, the Church Secretary must always maintain a high level of confidentiality. "You shall not go about as a talebearer (gossiper) among your people." Leviticus 10:16

The Church Secretary must perform duties using an office computer provided by the church. While in the office, the secretary should dress in appropriate business attire suited for a church environment.

Posted office hours at St. Andrew Methodist Church are Monday - Friday, 9:00 am to 1:00 pm.

SPECIFIC RESPONSIBILITIES AND DUTIES:

A. Membership Responsibilities

1. Maintain accurate and current membership records.

2. Maintain attendance records.

3. Maintain Sunday school attendance records.

4. Prepare and issue updated church directory, annually.

5. Prepare bulletin for all church services.

B. Clerical Responsibilities

1. Assist the Pastor as needed and other assigned duties directed by the Pastor or SPRC.

2. Perform duties of receptionist.

3. Assist committee members, church officers, and teachers.

4. Assist volunteers in the office who help with church tasks.

5. Help with preparing all necessary paperwork and forms for both the Annual Conference and Charge Conference.

6. Order supplies when necessary for office copier, have routine maintenance scheduled when needed, and monitor the number of color copies within the current copier contract.

C. Publications

1. Produce church bulletins.

2. Prepare a large print bulletin, if requested.

3. Publish monthly newsletter.

4. Schedule, maintain, and update various church calendars and bulletin boards. Notify parties of any conflicts, example: nofity janitor of Fri/Sat activity that prohibits cleaning the church or family life center.

D. Electronic Media

1. Prepare and maintain all necessary phone numbers and email addresses, for members, utility companies, and contractors.

2. Maintain the all-call phone system and make church wide calls when requested.

3. Maintain exterior sign content.

4. Update Facebook and webpage publications.

E. Mail

1. All mail received at the church, both physical and electronic, are to be opened, distributed and/or filed as appropriate.

COMPENSATION AND REGULATIONS:

Wages are paid monthly and are 1/12 of the annual budgeted amount.

In the event of illness, emergency, or other absences when the Church Secretary cannot perform onsite duties, the Church Secretary, if able, may perform her duties offsite. The Church Secretary will follow the "Vacation Schedule" as defined by the SPRC. The Church Secretary should coordinate with volunteers to cover duties in case of illness, vacation days, or emergency.

The first 90 days of employment are considered a probationary period with

continuation of employment based on the evaluation of performance by the Pastor and the SPRC. Annual evaluations of performance will be conducted by the SPRC and Pastor with copies given to the Pastor and copies kept by the SPRC chair.

Job Type: Part-time

Pay: $15.00 - $17.00 per hour

Expected hours: 20 per week

Work Location: In person

Salary : $15 - $17