What are the responsibilities and job description for the Administrative Assistant position at St Helena Catholic Church?
Description
Employment Status: Full Time
FLSA Status: Non-Exempt
Schedule: Monday, Wednesday and Thursday 11:00 am -8:00 pm and Tuesday and Friday from 9:00 am to 5:00 pm some weekends. 40 hours per week (1 hour unpaid lunch)
Reports to: Business Manager
Full-time Benefits
- Paid Holidays/Holy Days (vary by location)
- 403b Retirement
- 401 (a) Pension Plan
- Medical, Dental, Vision, Life
- Employee Assistance Program
- Short-term/Long-term Disability
Summary:
The Receptionist/Administrative Assistant operates multi-line telephone system to answer, screen, and forward incoming calls; directs callers to appropriate offices, greet visitors and assists with inquires on the phone and in person. Provides a welcoming atmosphere for all our guests and supplies information regarding the organization and performs a variety of tasks.
Position Responsibilities:
- Answers and transfers phone calls, screening when necessary
- Maintains filing systems as assigned
- Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed
- Responds to and resolves administrative inquiries and questions
- Coordinates and schedules travel, meetings, and appointments
- Prepares agendas and schedules for meetings
- Records and distributes minutes or other records for meetings
- Maintains office supplies and coordinates maintenance of office equipment
- Adhering to safety training and protocols on a daily basis, and taking precautionary measure to ensure the safety and well-being of self, others.
- Responsible for protecting the confidentiality of any information or material obtained in the service of the organization to include but not limited to client names and information, services rendered to clients, donors names and gifts, internal and external investigations or results of any investigations, and financial information.
- Adherence to the Archdiocesan Code of Conduct and the Faith and Morals policy of the Catholic faith is mandatory.
- Every employee is required to take a solution-oriented approach in their interactions and undertakings, as well as being a team member that promotes collaboration and commitment to the Mission and Vision of the organization.
- Performs other duties as assigned.
Requirements
Minimum Qualifications:
Education:
- High school Diploma or equivalent
- Associate’s degree preferred
Experience:
- At least four (4) years’ experience of working in an administrative role providing direct support
- Bilingual in Spanish and English
License and Credentials:
- Reliable transportation
- Valid driver license
- Valid vehicle insurance
Minimum Knowledge and Skills:
- Experience with computer software and Microsoft Office Applications;
- Must have knowledge of office equipment
- Must be detail oriented, organized, self-motivated, work well independently and on a team;
- Must have good written and verbal skills;
- Must have good critical thinking and problem solving skills.
This is not necessarily an exhaustive list of all responsibilities, skills, duties or working conditions associated with the job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise as needed.
The Archdiocese of San Antonio is an Equal Opportunity Employer.