What are the responsibilities and job description for the Shipping Receiving Clerk position at St. Joseph's/Candler?
Position Summary
Accepts liability for all items received into the facility. Receives, controls, stores, verifies, accepts/rejects and accurately distributes all assets delivered to the facility; product, supplies, equipment and capital equipment. Accurately processes all paperwork/documentation into the MMIS system, such as packing slips, bill of ladings, receiving documents, control copies and logs, so payment can be accurately authorized. Communicates closely with the Purchasing Buyers regarding substitutions and/or discrepancies per purchase order prior to delivery. Prepares supplies and equipment for return shipment and processes documentation for storage and distribution of supplies, which includes; receipts, receiving documents, returns to vendors, etc. Maintains open communication and must be available to support the logistical needs of all organizational locations and practitioner sites. The Receiving Clerk also coordinates and delivers to all organizational locations by facilitating shipping, utilizing common carrier or face to face service. The position is extremely fast paced, requiring a high level of responsibility and asset liability while demonstrating exceptional organizational and communication skills. Maintaining a valid driver's license and compliance with hospital motor vehicle policy #1099-A is required.
Education
High School Diploma - Preferred
Experience
1-2 Years Shipping and Receiving - Required
Customer Service, Communication, Shipping and Receiving Logistics experience - Preferred.
License & Certification
Valid Driver's License & Car Insurance (or be insurable) - Required
Core Job Functions
Accepts liability of all packages delivered to the hospital; receives packages to the warehouse, verifies packages to shipping documentation, inspects packages for damages or discrepancies, sorts and classifies packages for delivery, distributes packages, and allocates liability to the customer. All special delivery items, emergency, and refrigerated packages are delivered promptly. Radioactive products will not be processed until notified by the requesting department. Works with BioMed to make sure capital equipment equiptment tracking number is assigned on received capital equipment.
Asset management; entrusted with liability of all assets by acting as a guardian for all received assets and resources shipped to the facility. Ensures signed documents are maintained and filed to complete the receiving process, ensuring the appropriate expenses are booked in the correct financial month for the appropriate department, thus, transfers asset liability to the customer/department. Works with Purchasing Buyers to resolve received asset discrepancies, damages, and purchase order substitutions. Processes documentation; packing slips, bill of ladings, receiving documents, and purchase orders into the MMIS system.
Processes packages for return shipment; verifies packages for return, transfers liability from customer/department to Receiving department, completes appropriate documentation, prepares packages for return shipment, coordinates with shipping companies for equiptment retrieval, records tracking details, and files documentation.
Coordinates the equiptment logistics/delivery for all SJ/C locations and practitioner sites; accepts and allocates equiptment liability, manages packages, and processes packages. Operates a vehicle for the delivery of packages and mail; loads and unloads packages for offsite delivery, performs mailroom duties, and coordinates incoming and outgoing mail. Maintains a valid driving license and automobile insurance and comply with hospital motor vehicle policy.
Work station and warehouse is clean, orderly, and clear of trash/debris with the use of good storage distribution techniques. Pallets shall be stacked in a safe manner and equipment put in a proper place. All supplies are to be stored on shelves eight inches off of the floor and 18 inches away form the ceiling.
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