What are the responsibilities and job description for the Registrar position at St. Mary's County Public Schools?
Release Date: April 7, 2022 Application Deadline: April 21, 2022
Requisition 8904
Current benefited staff of SMCPS who submit a timely application and meet the minimum qualifications for the position shall be granted an interview and shall be considered to fill the vacancy prior to external applicants being considered. Questions regarding your application and/or candidacy should be directed to the Department of Human Resources.
POSITION: Registrar
(twelve-month assignment)
Salary: The salary for this position will be based on the EASMC-ESP salary schedule for twelve-month seven-hour employees - Range 13 ($36,193 - $54,755) Pending FY23 Budget Approval
LOCATION: Great Mills High School
EFFECTIVE: July 2022
NATURE OF WORK:
This is a highly skilled secretarial position. The employee performs secretarial work of considerable difficulty, typically works independently, and assumes a major segment of the office work. The work is performed under the general supervision of the site administrator or administrator’s designee.
ESSENTIAL FUNCTIONS:
- Maintains guidance department records and protects the confidentiality of these records;
- Assists the guidance counselor with the registration and orientation of new students;
- Assists in making members of the community aware of the availability and the role of counseling services;
- Enters and revises computerized student data (this includes grades, personal data, schedules, and attendance, etc.);
- Assists school staff in the analysis of student data in support of school programs;
- Reviews and edits reports and makes data corrections in the computer as required;
- Establishes and maintains a comprehensive records system for students, including withdrawals, and graduates; prepares folders and forms, enters subjects, grades, credits, test information, unity summary and summary of attendance;
- Checks records of incoming students ensures proper grade placement; carries out information; assists in reviewing transcripts of students out-of-state and out-of-county;
- Assists in checking records to assure that students are meeting specific requirements of graduation and refers cases as necessary to counselors; records program changes;
- Organizes and maintains cumulative folders of incoming students, in-school students’ withdrawals, and graduates;
- Prepares transcripts for college, employment, and other requests, and keeps records thereof;
- Assists in preparing diploma lists and in checking diplomas for accuracy; reviews graduates’ records for accuracy prior to microfilming;
- Computes statistical reports associated with surveys and research; computes grade point averages; and
- Performs related work as required or assigned by the building principal or designee.
DUTIES AND RESPONSIBILITIES:
- Conducts orientation tours for new students;
- Becomes familiar with the counseling services available to students and with the role and functions of the guidance counselor;
- Assists the guidance counselors with the testing program; and
- Participates in the master scheduling process at the principal’s request.
QUALIFICATIONS:
- Graduation from high school (or GED); further secretarial training is desirable;
- Three years of secretarial or general office experience;
- Passing score on a proficiency exam conducted by SMCPS (applicants must establish proficiency prior to accepting employment);
- Proficient in performing data analysis;
- Skilled in records maintenance;
- Thorough working knowledge of office technology, including office equipment and software;
- Considerable knowledge of school system reports, procedures, and processes;
- Ability to maintain integrity and confidentiality;
- Considerable knowledge of effective office practices and procedures;
- Working knowledge of bookkeeping procedures;
- Ability to make decisions in accordance with regulations and established policies;
- Ability to communicate courteously and tactfully with students, teachers, parents, and the general public;
- Ability to work independently without supervision and ability to supervise others when required; and
- Ability to project a positive image to the public.
TERM OF EMPLOYMENT:
Full-time twelve-month position.
SALARY GRADE RANGE:
The salary for this position will be based on EASMC-ESP salary schedule for twelve-month seven-hour employees – Range 13.
BARGAINING UNIT ELIGIBILITY: EASMC-ESP
