What are the responsibilities and job description for the Accounts Payable Specialist position at St. Mary's Food Bank?
Under the direction of the Controller, the Accounts Payable Specialist ensures that all vendor invoices are entered into Ceres accurately, all supporting documentation is provided, procurement policies are followed, and vendors are paid timely.
Job Responsibilities/Accountabilities:
- Obtain proper approval on invoices by routing through DocuWare.
- Responsible for generating all purchase orders including securing proper documentation, authorization, and account coding.
- Obtain proper documentation, authorization, account coding, and verify accuracy of amounts for all invoices.
- Maintain accurate and organized electronic vendor files.
- Review and reconcile vendor statements to ensure accounts are correct and current.
- Preparation of annual 1099 filings.
- Process new vendor requests including obtaining W-9 forms.
- Resolve vendor questions and inquires in a timely manner.
- Prepare the weekly payment run including printing and distributing internal paper checks, uploading payments to the bank, and communicating remittance information to vendors.
- Maintain and implement changes to A/P processes and procedures as needed.
- Assist with special projects and perform other general accounting duties as assigned.
Qualifications:
Required:
- High school diploma or equivalent.
- Minimum of one year experience in accounts payable.
Preferred:
- Bachelors degree in Accounting or Finance.
- Experience with DocuWare or Document Management Software.
Knowledge, Skills, and Abilities:
- Ability to effectively communicate with co-workers and vendors and maintain a high level of professionalism at all times.
- Demonstrated written and oral communication skills with the ability to effectively perform multiple job duties with minimal supervision.
- Strong and accurate data entry skills.
- Detail oriented, flexible and ability multitask with a positive attitude.
- Excellent time management and organizational skills.
- Self-motivated with the ability to identify process improvement opportunities.
Pay for this position will be between $20-23/hr depending on experience. St. Marys offers a generous compensation package which includes medical, dental, vision, short-term and long-term disability, PTO, employer paid life insurance and more.
Qualified candidates are invited to submit their resume and salary requirements to: https://jobs.firstfoodbank.org/. This is your chance to make a difference. Join our Mission to alleviate hunger!