What are the responsibilities and job description for the Campus Scheduling Coordinator position at St. Olaf College?
Job Description
Position Title: Campus Scheduling Coordinator.
Department: Marketing & Communications, College Events.
Classification: Non-Exempt.
FTE: 0.80.
Work Schedule: Monday - Friday, 10:00 a.m. – 4:30 p.m.; average 3-5 weekends a year
Work Location: Hybrid. WFH 1 day a week, on campus 4 days a week. Will work on campus fully for the first three months.
Hourly Rate: $21 – $23.
Essential Job Duties
Join Our Community - Work at St. Olaf!
Founded in 1874, St. Olaf College is a residential, coeducational liberal arts college with approximately 3,000 students and 800 faculty and staff. The college is located on a picturesque 300-acre campus in Northfield, Minnesota, a vibrant, historic river town of 20,000 located 45 minutes south of culturally rich and diverse Minneapolis and St. Paul.
The college offers an academically rigorous, nationally ranked liberal arts education that fosters the development of the whole person in mind, body, and spirit and emphasizes learning in an inclusive and globally engaged community. We encourage applications from candidates committed to multicultural understanding and the enrichment of our diverse community.
The college offers a comprehensive benefits package, including a 9% retirement match, contributions to eligible employees' health savings accounts, a significant tuition discount (up to a 90% reduction) at ACM, GLCA, and ELCA colleges and universities for employees' children, and generous paid time off. For a full review of the college's benefits, please see the summary of our benefits here: https://wp.stolaf.edu/hr/benefits/
To provide a safe and secure educational environment, St. Olaf College verifies the accuracy of all credentials presented by applicants and conducts a criminal background check on every new hire.
A summary of the Flexible Work Policy for staff: https://wp.stolaf.edu/hr/flexible-work-policy/
A link to our Community and Belonging page: https://wp.stolaf.edu/equity-inclusion/
A virtual campus tour: https://www.stolaf.edu/multimedia/play/?p=483
An overview of Northfield: https://wp.stolaf.edu/admissions/visit/northfield/
An overview of the Twin Cities: https://wp.stolaf.edu/admissions/visit/twincities/
For Staff Application Assistance
hrstaff@stolaf.edu
507-786-3068
For Faculty Application Assistance
facultysearch@stolaf.edu
507-786-3356
Nondiscrimination Policy
St. Olaf College does not discriminate on the basis of sex, race, color, creed, national origin, gender identity, gender expression, sexual orientation, age, religion, disability, marital status, veteran status, or status with regard to public assistance. St. Olaf College prohibits discrimination and harassment based upon these and any other legally protected status in any education program or activity that it operates, including in admissions and employment.
Inquiries about this nondiscrimination policy may be referred to St. Olaf College's Director of Equal Opportunity, the U.S. Department of Education’s Office for Civil Rights, or both. St. Olaf's Director of Equal Opportunity (who serves as the College's Title IX, Title VI, and Section 504 Coordinator) is Pamela McDowell, Tomson Hall, mcdowell@stolaf.edu , (507) 786-3465.
Position Title: Campus Scheduling Coordinator.
Department: Marketing & Communications, College Events.
Classification: Non-Exempt.
FTE: 0.80.
Work Schedule: Monday - Friday, 10:00 a.m. – 4:30 p.m.; average 3-5 weekends a year
Work Location: Hybrid. WFH 1 day a week, on campus 4 days a week. Will work on campus fully for the first three months.
Hourly Rate: $21 – $23.
Essential Job Duties
- Responsible for the overall management of 25Live.
- Responsible for confirming, rescheduling, and reservations of all non-athletic & fine arts campus spaces.
- Manage reservation policies and procedures for tabling spaces, hallway displays, and other resources.
- Provide training opportunities on utilizing the room reservation system and provide room usage data periodically to key stakeholders.
- Manage inventory of tables and chairs throughout campus, in coordination with Facilities.
- Coordinate building access for special events when needed, in coordination with IT.
- Coordinate and manage room setups through Event Set Up Request management with College Event student staff, including TV delivery, microphone use, presentations, wall closure, staging, event table and chair set-ups, etc.
- Collaborate with other campus schedulers to ensure consistency and best practices across campus.
- Assist with the hiring and training process of the student staff.
- Assist with the intake process for event, conferences, and camp requests.
- Support, respect, and commit to embracing diverse backgrounds, values, and points of view to build a strong and inclusive community.
- Complete and meet deadlines for required training and performance management cycle.
- Perform other duties as assigned.
- Reports to the Director of College Events.
- This position does not supervise staff or student workers.
- Education: High School diploma; maintain a valid driver's license or obtain a valid driver's license within three months of starting; and meet St. Olaf college driver authorization criteria with a satisfactory driving record.
- Experience: 1 years of related work experience in events management or relevant experience
- Education: Bachelor’s degree.
- Experience: 2 years of event experience in higher education, Experience with 25Live software.
- Employment in this position is conditioned upon successful completion of a background check which may include: criminal background checks, reference checks, verification of work history, verification of any required academic credentials, licenses, and/or certifications, a motor vehicle check, verification of DOT certification, a credit check, employment eligibility verification, and/or a pre-employment physical. Whether a background check is deemed successfully completed will be at the sole discretion of St. Olaf College.Please note, St. Olaf College reserves the right to conduct periodic background checks at its sole discretion.
- This position may require you to report early, stay late or work different shifts depending on staffing levels. It may also require you to perform all essential job functions whenever needed and during campus emergencies when necessary.
- This job description is for general information purposes.It is not intended to list all duties and responsibilities of the position.This job description is subject to change at any time by St. Olaf College, with or without prior notice.
- Review of applications begins immediately and continues until the hire is complete. We accept only online applications.
Join Our Community - Work at St. Olaf!
Founded in 1874, St. Olaf College is a residential, coeducational liberal arts college with approximately 3,000 students and 800 faculty and staff. The college is located on a picturesque 300-acre campus in Northfield, Minnesota, a vibrant, historic river town of 20,000 located 45 minutes south of culturally rich and diverse Minneapolis and St. Paul.
The college offers an academically rigorous, nationally ranked liberal arts education that fosters the development of the whole person in mind, body, and spirit and emphasizes learning in an inclusive and globally engaged community. We encourage applications from candidates committed to multicultural understanding and the enrichment of our diverse community.
The college offers a comprehensive benefits package, including a 9% retirement match, contributions to eligible employees' health savings accounts, a significant tuition discount (up to a 90% reduction) at ACM, GLCA, and ELCA colleges and universities for employees' children, and generous paid time off. For a full review of the college's benefits, please see the summary of our benefits here: https://wp.stolaf.edu/hr/benefits/
To provide a safe and secure educational environment, St. Olaf College verifies the accuracy of all credentials presented by applicants and conducts a criminal background check on every new hire.
A summary of the Flexible Work Policy for staff: https://wp.stolaf.edu/hr/flexible-work-policy/
A link to our Community and Belonging page: https://wp.stolaf.edu/equity-inclusion/
A virtual campus tour: https://www.stolaf.edu/multimedia/play/?p=483
An overview of Northfield: https://wp.stolaf.edu/admissions/visit/northfield/
An overview of the Twin Cities: https://wp.stolaf.edu/admissions/visit/twincities/
For Staff Application Assistance
hrstaff@stolaf.edu
507-786-3068
For Faculty Application Assistance
facultysearch@stolaf.edu
507-786-3356
Nondiscrimination Policy
St. Olaf College does not discriminate on the basis of sex, race, color, creed, national origin, gender identity, gender expression, sexual orientation, age, religion, disability, marital status, veteran status, or status with regard to public assistance. St. Olaf College prohibits discrimination and harassment based upon these and any other legally protected status in any education program or activity that it operates, including in admissions and employment.
Inquiries about this nondiscrimination policy may be referred to St. Olaf College's Director of Equal Opportunity, the U.S. Department of Education’s Office for Civil Rights, or both. St. Olaf's Director of Equal Opportunity (who serves as the College's Title IX, Title VI, and Section 504 Coordinator) is Pamela McDowell, Tomson Hall, mcdowell@stolaf.edu , (507) 786-3465.
Salary : $21 - $23