Contract Bookkeeper

St. Thomas the Apostle Catholic Parish is seeking a skilled and detail-oriented bookkeeper to manage our church's financial transactions, ensure accurate record-keeping, and prepare financial reports. The bookkeeper will work closely with the Pastor and Finance Council, playing a crucial role in supporting the church's mission through their accounting expertise. The ideal candidate will have a strong understanding of accounting principles, proficiency with QuickBooks, and experience working with faith-based organizations or other non-profits.

Key Responsibilities:

• Prepare monthly journal entries and review general ledger activity
• Record cash receipts in QuickBooks.
• Complete month-end bank reconciliations.
• Process vendor invoices.
• Ensure that Diocesan invoices are paid timely.
• Record checks in QuickBooks and prepare checks for signature by the Pastor.
• Post any manual checks written by the Pastor into QuickBooks.
• Produce monthly Balance Sheet, Profit & Loss Statement, and Budget vs Actual report, as well as other financial statements requested by the Pastor and Finance Council.
• Coordinate weekly on-site meetings with the Pastor and attend all Finance Council meetings (monthly, on a weeknight).

Payroll:

• Ensure approved payroll forms (timesheets) and benefits change forms are sent to Diocesan payroll by the deadline.
• Ensure employees have documented reported time off (vacation, sick, etc.) using the appropriate form and these forms are sent to Diocesan Payroll.
• Record payroll journal entries in QuickBooks.
• Prepare annual payroll information returns (e.g., 1099s).

Annual Responsibilities:

• Prepare the annual budget and assist the Pastor and Finance Council with review, finalization, and submission (February – June 30 submission date).
• Prepare the Annual Financial Report and assist the Pastor and Finance Council with review, finalization, and submission (July – August 31 submission date).
• Prepare Employee Benefits Change forms associated with Open Enrollment (May – June) and review W-2s annually.

Other:

• Assist in preparation for and implementation of recommendations from Diocesan Review Reports (3-year Diocesan Financial Audits).
• Attend Diocesan trainings as needed.

Requirements:

• Proficiency in QuickBooks
• Knowledge of accounting principles and financial management.
• Willingness to become familiar with the policies, procedures, and guidelines of the Diocese of Sacramento "Parish Financial Management Handbook."
• Strong organizational and time-management skills.
• Excellent communication and interpersonal skills.
• Ability to maintain confidentiality and handle sensitive information.
• Availability to work on-site at least weekly and attend evening meetings when required.

Contract Details:

• This is a contract position with flexible hours.
• Compensation will be discussed based on experience and qualifications.

The Diocese of Sacramento requires that all candidates undergo a background check as part of the hiring process to ensure the safety and integrity of our parish community. Additionally, candidates must provide proof of having successfully worked as a 1099 bookkeeper for other businesses or nonprofits. This experience will demonstrate your capability to manage the church's financial responsibilities efficiently and accurately. If you meet these requirements and are committed to supporting the mission of St. Thomas, we encourage you to apply. Thank you for considering this opportunity to work with our parish.

Job Type: Contract

Pay: $18.00 - $25.23 per hour

Expected hours: 8 – 10 per week

Experience level:

• 5 years

Schedule:

• Choose your own hours

Experience:

• Bookkeeping: 1 year (Required)

Ability to Commute:

• Oroville, CA 95965 (Required)

Ability to Relocate:

• Oroville, CA 95965: Relocate before starting work (Required)

Work Location: Hybrid remote in Oroville, CA 95965

Salary : $18 - $25