Facilities Planning & Design Project Engineer

1.0 FTE Full time Day - 08 Hour R2549206 Hybrid 108460030 Space Planning Business & Administration MENLO PARK, 66 Willow Place, California

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Day - 08 Hour (United States of America)

This is a Stanford Health Care job.

As a Project Engineer within Facilities Planning & Design, you will play a critical role in supporting the successful delivery of capital projects across all project phases, specifically focusing on land use and entitlements, design, and medical and space planning. You will serve as the central hub for project communications, documentation, and coordination between project leadership, internal teams, contractors, and stakeholders. As part of the Operational Excellence team, you may support projects in multiple areas. You demonstrate a strong aptitude for utilizing technology tools within the Microsoft 365 suite and proactively seek opportunities to learn and implement new tools to enhance productivity and efficiency.

Key Responsibilities

• Regularly meet with all parties to monitor progress, address issues, and track project status across all stages.
• Prepare agendas, record discussions, process key points, and distribute meeting minutes to ensure alignment and follow-through on actions.
• Create, review, verify, and archive project-related documents, including drawings, specifications, estimates, and correspondence, ensuring accuracy and accessibility.
• Develop and design PowerPoint slides for project presentations, demonstrating proficiency in using PowerPoint to create professional and impactful presentations that effectively communicate project progress and outcomes.
• Maintain organized and compliant document control systems, guaranteeing accuracy, clarity, and completeness.
• Collate governance committee materials from various sources, create and process project change orders, and other construction documents.
• Serve as a liaison, maintaining ongoing communications with planning teams, construction teams, contractors, and management.
• Perform additional engineering and project support duties as required to keep projects on track.
  
  

This position is ideal for an organized, detail-oriented, and proactive professional who thrives in a collaborative, fast-paced environment. The ideal candidate demonstrates a strong aptitude for utilizing technology tools within the Microsoft 365 suite and proactively seeks opportunities to learn and implement new tools to enhance productivity and efficiency. As a Project Engineer within Facilities Planning & Design, you will play a key role in supporting the successful delivery of capital projects, specifically focusing on land use and entitlements, design, and medical and space planning. You will serve as the central hub for project communications, documentation, and coordination, directly enhancing project outcomes and supporting the organization's growth.

A Brief Overview

Plans, organizes, manages and is responsible for all document control and distribution processes and systems for the Planning, Design & Construction (PD&C) Department, including all construction project-related documentation received from and sent to the contractor, architect, and internal staff from initial planning and early development of a project through its completion.

Locations

Stanford Health Care

What You Will Do

• Meets regularly with all the parties involved to stay abreast of and track the status of construction projects at all stages. Prepares meeting agendas as needed and records and distributes minutes summarizing matters discussed and actions approved.
• Scan, distribute, and file documents including (but not limited to) project designs, drawings, specifications, estimates, and correspondence to the appropriate archival repository.
• Verify and correct project-related documentation where needed.
• Ensures that document control and distribution systems, processes, and procedures are organized, accurate, clear, and complete.
• Maintains effective and on-going communications with construction and contractor management teams.
• Provides initial review of pay applications, change orders, and other incoming construction documents.
• Performs other project engineering and project management-related duties as well as incidental duties as needed or assigned.
  
  

Education Qualifications

• Bachelor’s degree from an accredited college or university.
• Degree in a work-related discipline/field (Architecture, Engineering, Construction Management) Preferred
• Relevant experience in lieu of degree may be considered. Relevant experience in lieu of a degree is in addition to the experience requirements for this position.
  
  

Experience Qualifications

• Three or more years of related experience in construction, design, or construction management Required
  
  

Required Knowledge, Skills And Abilities

• Knowledge of and ability to use project management tools.
• Knowledge of CAD system, CAFM, estimating, cost control, scheduling, construction administration, quality control, and specific writing and place planning.
• Knowledge of technical and professional requirements in the fields of healthcare delivery, architecture, and the building design process, and construction.
• Knowledge of project management, accounting, construction design, construction methods, building materials, sustainability, mechanical and electrical construction, cost estimation, building codes and standards, and contract administration.
• Knowledge of OSHPD forms, applications, fees, permits, test, and inspection forms.
• Knowledge of RFI, PCO, submittal, and invoicing processes.
• Proficient in the use of Microsoft Office Suite business software applications.
• Ability to organize and complete project documentation.
• Ability to read drawings and schematics.
• Ability to plan, organize, prioritize, and complete work within deadlines ensuring accuracy and attention to detail at each step.
• Ability to communicate effectively, both orally and in writing.
• Ability to establish and maintain effective relationships with and gain the cooperation of others at all levels, both within and outside SHC.
  
  

Licenses and Certifications

• None .
  
  

These Principles Apply To ALL Employees

SHC Commitment to Providing an Exceptional Patient & Family Experience

Stanford Health Care sets a high standard for delivering value and an exceptional experience for our patients and families. Candidates for employment and existing employees must adopt and execute C-I-CARE standards for all of patients, families and towards each other. C-I-CARE is the foundation of Stanford’s patient-experience and represents a framework for patient-centered interactions. Simply put, we do what it takes to enable and empower patients and families to focus on health, healing and recovery.

You will do this by executing against our three experience pillars, from the patient and family’s perspective:

• Know Me: Anticipate my needs and status to deliver effective care
• Show Me the Way: Guide and prompt my actions to arrive at better outcomes and better health
• Coordinate for Me: Own the complexity of my care through coordination
  
  

Equal Opportunity Employer Stanford Health Care (SHC) strongly values diversity and is committed to equal opportunity and non-discrimination in all of its policies and practices, including the area of employment. Accordingly, SHC does not discriminate against any person on the basis of race, color, sex, sexual orientation or gender identity and/or expression, religion, age, national or ethnic origin, political beliefs, marital status, medical condition, genetic information, veteran status, or disability, or the perception of any of the above. People of all genders, members of all racial and ethnic groups, people with disabilities, and veterans are encouraged to apply. Qualified applicants with criminal convictions will be considered after an individualized assessment of the conviction and the job requirements.

Base Pay Scale: Generally starting at $54.22 - $71.84 per hour

The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training. This pay scale is not a promise of a particular wage.