Receptionist/Administrative Assistant

Receptionist/Administrative Assistant - ( 2200015B )

Description

We're active members of the communities we serve. That's why at Stantec, we always design with community in mind.

Our engineering and environmental groups provides comprehensive planning, design, and engineering services for all phases of road, bridge, rail, active transportation, municipal and development projects. This is where great people and great ideas truly make a difference. Our team members are dedicated and motivated to deliver excellence while applying sound engineering principals to deliver lifecycle solutions for both public and private sector clients. The high energy and volume of opportunities within our office allows you to set the pace of your career.

Your Opportunity

We are currently seeking a Receptionist/Administrative Assistant to manage the reception desk in our Mequon, Wisconsin office. An integral member of the Administrative Team, this position performs various support services for the office, colleagues, and project teams that can range from day to day. The successful candidate must have demonstrated experience in a similar role, have a high degree of professionalism and communication skills, possess excellent client service skills, hold strong organizational skills with the ability to focus on multiple tasks and changing priorities, and have confidence in dealing with a wide range of internal and external clients. Opportunities abound to grow and develop within our company including opportunities to support with Marketing, Grant Writing, Research, and Project Management Assistance.

Your Key Responsibilities

In this position, you will be responsible for diverse functions that include but are not limited to the following:

• Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges, etc.)
• Answer phones and greet guests
• Perform clerical and administrative functions such as filing, sorting, mail and package handling, and scheduling appointments/events
• Assist with event planning and preparation
• Order office supplies and maintain supply inventory
• Review and submit invoices for payment to Accounts Payable
• Monthly Health and Safety checks on equipment such as AED, fire extinguisher, and first aid kits
• Assist with printing and laminating
• Order business cards and promotional materials
• Ensure proper operation of printing and laminating equipment such as completing preventative maintenance requirements and calling for repairs
• Format internal and external memos, letters, correspondence, and reports
• Support HR and the onboarding process
• Keep kitchen supplies stocked and unload dishwasher
• Perform other administrative duties as requested

Qualifications

Your Key Qualifications

• Education: Minimum of High School Diploma or equivalent
• Experience: Minimum of two (2) years’ experience working in a professional office environment
• Strong written and verbal communication skills
• Ability to provide follow up in a timely manner and prioritize multiple tasks
• Ability to work effectively within a group, as well as independently, and enjoy working with different personality styles and management levels
• Keen attention to detail in all tasks
• A willingness to work overtime occasionally to meet deadlines
• Possess intermediate to advanced skills in Microsoft products that include Outlook, Word, Excel, and PowerPoint
• Skills in using computer applications for word processing, spreadsheets, databases, internet navigation, e-mail, calendars, and applications that include Teams and Adobe

This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.

Stantec is a place where the best and brightest come to build on each other’s talents, do exciting work, and make an impact on the world around us. Join us and redefine your personal best.

Primary Location : United States-Wisconsin-Mequon

Job : Administrative Support

Organization : BC-2225 Shared Services-US Milwaukee WI

Employee Status : Regular

Job Level : Individual Contributor

Travel : No

Schedule : Full-time

Job Posting : Mar 25, 2022, 9:19:20 AM

Req ID: 2200015B

Vaccine Policy: Stantec requires some positions in North America to be fully vaccinated against COVID-19 subject to reasonable accommodation to the extent required by law because of a medical reason or a sincerely held religious belief.

Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibit discrimination on the grounds of race, color, religion, sex, national origin, age, marital status, genetic information, disability, protected veteran status, sexual orientation, gender identity or gender expression. We prohibit discrimination in decisions concerning recruitment, hiring, referral, promotion, compensation, fringe benefits, job training, terminations or any other condition of employment. Stantec is in compliance with local, state and federal laws and regulations and ensures equitable opportunities in all aspects of employment. EEO including Disability/Protected Veterans