Legal Assistant

The Legal Assistant is responsible for supporting and administering key functions of the legal department. With supervision, this position provides administration, support and service for a wide variety of legal functions, and performs related duties as needed, including but not limited to the following:

• Assist attorneys and paralegals with formatting, saving and editing transactional and corporate legal documents, including but not limited to, leases, real estate purchase agreements, corporate organizational documents and agreements.
• Data entry, manipulation and creation of documents from rough drafts or verbal instructions.
• Draft correspondence including memoranda, letters and emails.
• Maintain security of data and other sensitive and confidential information in accordance with regulations that govern said data and information.
• Manage internal document approval process, including routing leases and amendments.
• Obtain signatures on a variety of legal documents from officers and other executives.
• Organize and maintain documents, indexes, project and transaction files.
• Create purchase order commitments and process invoices.
• Mail, fax, or arrange for delivery of legal correspondence to internal and external parties, including outside counsel.
• Maintain master department schedule.
• Make photocopies and scans of correspondence, documents, and other printed matter.
• Schedule meetings and assist with scheduling travel.
• Assist lease administrators with tenant insurance certificate monitoring.
• Maintains office supplies by checking stock and placing orders.
• Ensures operation of department equipment by completing preventive maintenance requirements; calling for repairs.
• Input of attorney billable time and reimbursable expenses.
• Front desk coverage for receptionist during lunch breaks and PTO.
• Performs other duties as necessary.

Education & Experience:

• Associate Degree preferred.
• 5 years of similar experience, preferably in legal law firm or in-house legal department.
• Familiarity with legal documents and terminology.
• Proficiency with all Microsoft Office applications, including Outlook, Word and Excel.
• Courteous and professional demeanor.
• Self-starter/strong sense of discretion.
• Proficient communicator and listener.
• Ability to work independently, on multiple projects simultaneously and meet deadlines.
• Detail oriented and focused on data integrity.
• Strong work ethic and a positive attitude.
• Ability to build strong internal and external relationships.
• Knowledge of office equipment such as personal computers and multi-functional fax/copier machines.
• Knowledgeable of corporate transactional and legal document layout and format.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to see, talk, and hear. The employee frequently is required to sit, stand, walk, type, use hands, and reach with hands and arms. This position requires the ability to occasionally lift up to 20 pounds.

Position Type and Expected Hours of Work

This is a full-time position. Days and hours of work are Monday through Friday, 8:30am to 5:30pm.