Automotive Accounting Assistant

Automotive Accounting Assistant - Summary

Starling Automotive Group is a growing organization looking for an Automotive Accounting Assistant for our Starling Buick GMC location in Stuart, FL

An Automotive Accounting Assistant organizes and reconciles dealership's paper sales records, then scans them in an efficient manner enabling easy and quick retrieval.

Job Description:

• Documentation and compliance for all deals ensuring all financial documents are accurately completed, signed, and comply with federal, state, and dealership regulations. Maintain organized and up to date records.
• Scan documentation from deals into database.
• Apply for customer rebates/incentives through online manufacturer site.
• Work with sales and finance team to locate any missing documentation for 100% compliance.
• File hard copies within appropriate file system all dealership forms, records, reports, correspondence, or other important material.
• Assist with clerical duties as requested such as copying, scanning, filing, etc.
• Receipt monies received from vehicle sales down payments.
• Process dealer trades.
• Issue overnight envelope deliveries and keeps an accurate record of them.
• Maintain a personal demeanor consistent with dealership culture, contributing a positive, supportive work environment for all dealership team members.
• Other tasks as assigned.

Personal Ability:

• Sitting for extended periods of time.
• Multi-Tasking capability.
• Able to work easily under stressful periods of high workloads.
• Full Time @ 40 hours per week; Mon-Fri.

Qualifications:

• Relative experience working at a dealership as an automotive accounting assistant or in the accounting department preferred but not required.
• Excellent communication skills both oral and written.
• Proper email and telephone etiquette.
• Ability to work in team environments as well as independently.
• Ability to multitask and be highly organized and flexible.
• Ability to maintain professional personal appearance.
• Intermediate level of competency using Microsoft Suite/Google.

Competencies:

• Be dependable and trustworthy.
• Be friendly and positive towards others.
• Maintain a professional appearance and behavior at all times.
• Follow laws and guidelines for keeping information confidential.
• Be able to handle tasks independently with minimal supervision.
• Be organized and have a methodical approach to tasks.
• Be proactive in finding solutions to work-related problems.
• Pay attention to the small details of projects or tasks.
• Understand and meet deadlines with a sense of urgency.
• Stay calm under pressure and avoid acting hastily.
• Be able to understand and communicate simple written instructions in English.
• Be able to read and understand documents in English with letters and numbers.
• Know how to file alphabetically using the English Alphabet.
• Be able to perform basic addition and subtraction.
• Be able to use common sense to follow simple instructions.
• Be able to use common sense to follow detailed instructions.
• Be able to use common sense to follow instructions given in writing, orally, or in diagrams.

Things to know before you apply:

• We require a Valid U.S. Driver’s License.
• We perform a background check on all candidates.
• We are an equal-opportunity workplace and participate in E-Verify.
• We maintain a drug-free workplace and perform pre-employment substance abuse testing.