ADMINISTRATIVE ASSISTANT II - 73003392

Requisition No: 842870 

Agency: Department of Revenue

Working Title: ADMINISTRATIVE ASSISTANT II - 73003392

 Pay Plan: Career Service

Position Number: 73003392 

Salary:  $41,250.00 / annually 

Posting Closing Date: 12/19/2024 

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Florida Department of Revenue

Office of Workforce Management

Administrative Assistant II

Tallahassee

This is an Internal Agency Advertisement

If you have a desire to use your talent and skills at an organization that provides critical services to millions of individuals, businesses and families across the state, the Florida Department of Revenue invites you to apply to become an essential member of our team. We are committed to maintaining a diverse workforce and providing employment opportunities to veterans and individuals who have a disability. To learn more about the Department of Revenue’s excellent array of benefits, including career training, tuition waivers, paid vacations, insurance, and retirement programs, visit our website.

JOB SUMMARY: This is a professional level position located in the Department of Revenue’s Office of Workforce Management (OWM) that is responsible for providing administrative support to all business processes within OWM.

Duties and responsibilities of the position include, but are not necessarily limited to:

• Managing front desk operations, including answering and directing incoming calls and greeting customers.
• Monitoring OWM email accounts and routing emails to the appropriate business process.
• Handling all purchasing activities for OWM.
• Coordinating and processing travel requests and completing travel-related documentation.
• Preparing memorandum, letters, and other correspondence as directed by management.
• Assisting with employee activities, such as food drives, blood drives, and recognition.
• Coordinating information requests.
• Conducting property inventory.

MINIMUM REQUIREMENTS:  

• Currently employed with the Florida Department of Revenue. 
• At least one year of professional administrative support experience in a human resources office.
• Experience using MyFloridaMarketplace/Ariba on Demand to make purchases of goods or services and maintaining documentation.
• Experience using Microsoft Office Suite (Word, Outlook, Excel, and PowerPoint). 

PREFERENCES:

• Experience coordinating and processing state employee travel.
• Experience with SharePoint or SharePoint Online.

SPECIAL NOTES:

• This is not a telework position.

SALARY: $41,250.00.

BENEFITS:

Benefits include, but are not limited to, health insurance, life insurance, tuition waivers, paid sick and personal leave, paid parental leave, 10 paid holidays annually, retirement savings, and vision and dental insurance.

ADDITIONAL INFORMATION YOU NEED TO KNOW

CONTACT INFORMATION: Jacqueline Aamodt, (850) 617-8372, Jacqueline.Aamodt@floridarevenue.com.

SCREENING DISCLAIMER: Your responses to qualifying questions must be verifiable by skills and/or experiences you stated on your candidate profile and/or resume.

SKILLS VERIFICATION TEST OR ONLINE SKILLS ASSESSMENT: If you meet the minimum job requirements, we might require you to take a skills verification test or an online skills assessment to be considered for an interview.

CANDIDATE POOL: Future vacancies may be filled from this advertisement for a period of up to six months.

CRIMINAL BACKGROUND CHECKS: You will be required to undergo a National Level-2 criminal background check which requires you to provide your fingerprints.

REMINDER: Male candidates born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website at http://www.sss.gov.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement. 

Salary : $41,250