Office coordinator

Position Title : Office Coordinator, Opt. II

Closing Date / Time : 08 / 26 / 2024 11 : 59 p.m.

Salary : Anticipated Starting Salary $4,130 a month; Full Range $4,130 - $5,463 a month.

Job Type : Salaried

County : Morgan

Number of Vacancies : 1

Plan / BU : RC014

This position is a union position; therefore, provisions of the relevant collective bargaining agreement / labor contract apply to the filling of this position.

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website.

State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

While not required, a Resume / Curriculum Vitae (CV) is recommended. When applicable, title that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application.

Failure to upload requested transcripts, license and / or proof of certification when specified may result in ineligibility.

Please note that the Department of Corrections must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended.

Posting Identification Number 40698

Position Overview

The Illinois Department of Corrections is seeking a dedicated Office Coordinator to perform technical office support functions for Jacksonville CC, Pittsfield Work Camp and Greene County Work Camp.

They will assist in regulating, monitoring, and processing information and documents regarding sentence calculations and ensure accurate input of Offender 360 (O360) data.

In addition, they will verify information on the Record Office Release Checklist to ensure accuracy, maintain Prisoner Review Board docket / release cards, keyboard a vareity of correspondence, and serve as institutional audit team member.

This person will need to have strong attention to detail, integrity and ability to effectively communicate with multiple parties.

We encourage all interested and qualified individuals to apply.

Job Responsibilities

• Performs technical Record Office support functions for Jacksonville CC, Pittsfield Work Camp and Greene County Work Camp including the calculation of Earned Program Sentence Credit, encompassing a knowledge of applicable statutes, appellate mandates and increments of time are awarded.
• Assists In regulating, monitoring, and processing information and documents regarding sentence calculations.
• Ensures accurate input of Offender 360 (O360) data for appropriate time awards, time revocations, projected release dates, and mandatory release dates.
• Verifies the information on the Record Office Release Checklist with O360 to ensure accuracy.
• Maintains Prisoner Review Board docket / release cards and prepares the monthly docket for the Prisoner Review Board hearings.
• Keyboards correspondence in response to inquiries regarding credits earned applying knowledge of process and procedures used to calculate credits.
• Serves as institutional audit team member, conducting accurate, timely internal audits.
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill, and mental development equivalent to two (2) years of secretarial / business college, OR completion of high school AND two (2) years of related office experience, OR two (2) years of independent business experience.
• Requires ability to keyboard accurately 30 words per minute.

Preferred Qualifications

• Prefers at least one (1) year of experience working in a corrections Records Office.
• Prefers at least two (2) years of experience working with Microsoft Excel, Word and Outlook or similar computer software.
• Prefers at least two (2) years of experience utilizing basic mathematics in computations in a work setting.
• Prefers at least two (2) years of experience working with a data entry program.
• Prefers at least two (2) years of compiling and processing reports.

Conditions of Employment

• Requires ability to pass the IDOC / IDJJ background check.
• Requires ability to pass a drug screen. The use of unauthorized drugs by an employee, regardless of the position held, is prohibited.
• Applicants are required to abide by all vaccine and / or other medical standards as set out by the employer.

About the Agency

The Illinois Department of Corrections is a multicultural agency deeply committed to ensuring diversity, equity, and inclusion.

This commitment is at the forefront of our operations, hiring, policies and procedures, and training. We recognize the benefit of workplace empowerment, the importance of diversity and fully support an environment where ALL employees are treated fairly, respectfully, and have equal access to opportunities and resources necessary to thrive and contribute to the agency’s success.

IDOC genuinely values the differences of individuals in our custody and is committed to ensuring a healthy living environment where they feel valued, respected, and included.

Through our commitment to Diversity, Equity, and Inclusion (DEI), we shall establish and uphold agency policies and practices conducive to eliminating all forms of exclusion including, but not limited to, racism, ageism, ableism, sexism, discrimination based on sexual orientation and gender, and religious oppression.

The IDOC team works to serve justice in Illinois and increase public safety by promoting positive change in behavior of individuals in custody, operating successful reentry programs, and reducing victimization.

Employees enjoy excellent benefits, including health, vision, and dental insurance; retirement plan and deferred compensation;

state holidays and other benefit time off; and pre-tax benefit programs. The department also offers extensive training and career advancement opportunities.

The Illinois Department of Corrections is proud to be an Equal Opportunity Employer.

As a IDOC employee, you are entitled to a robust benefits package that includes :

• Flexible work schedules in some program areas (flexible time and hybrid options)
• Health, life, vision and dental insurance
• 12 weeks paid maternity / paternity leave
• Pension Plan vesting at 10 years for Tier II
• Full 20-year retirement awards free health insurance during retirement
• Deferred compensation and other pre-tax benefits programs
• Paid state holidays 13-14 days annually
• 3 Paid Personal Business Days annually
• 12 Paid Sick Days annually (Sick days carry over from year to year)
• 10-25 Days of Paid Vacation time annually - (10 days in year one of employment)
• Personal, sick, and vacation rates modified for 12-hour work schedules. (As applicable.)
• Employee Assistance Program and / or mental health resources
• For more information about our benefits please follow this link : https : / / www2.illinois.gov / cms / benefits / Pages / default.aspx

Work Hours : 8 : 00 a.m. - 4 : 00 p.m. Monday - Friday; Sat / Sun off

Work Location : Jacksonville Correctional Center; 2268 E Morton Ave, Jacksonville, Illinois, 62650

Agency Contact :

Tara Grummel, Human Resources Representative

Email : tara.grummel@illinois.gov

Posting Group : Office & Administrative Support; Public Safety

This position DOES NOT contain Specialized Skills (as that term is used in CBAs).

APPLICATION INSTRUCTIONS

Use the Apply button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so.

State employees should sign in to the career portal for State of Illinois employees a link is available at the top left of the Illinois.

jobs2web.com homepage in the blue ribbon.

Non-State employees should log in on the using the View Profile link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon.

If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources :

State employees : Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

Non-State employees : on Illinois.jobs2web.com click Application Procedures in the footer of every page of the website.

The main form of communication will be through email. Please check your junk mail , spam , or other folder for communication(s) regarding any submitted application(s).

You may receive emails from the following addresses :

• donotreply@SIL-P1.ns2cloud.com
• systems@SIL-P1.ns2cloud.com

Last updated : 2024-08-14

Salary : $4,130 - $5,463