Secretary 9

MDOC is proud to employ nearly 1,500 veterans and actively serving military members across the department. The Department has many benefits and services available to support our military and veteran employees, spouses, and families. Learn more about what makes MDOC a Gold-Level Veteran Friendly Employer here.


Advance Level Secretary/Administrative Assistant to the Deputy Warden at Women’s Huron Valley Correctional Facility, facility housing female prisoners. This employee coordinates office activities and performs all aspects of secretarial support to the Deputy Warden within the Women’s Huron Valley Correctional Facility.  This person will coordinate office activities (scheduling of activities, meeting room reservations, schedule interviews, etc.), schedule meetings, prepare and maintain office records, reports and correspondence on behalf of the Deputy Warden.  This will include, but is not limited to, performing tasks for Programs and Custody, Housing as they relate to the Housing area.  S/he receives, evaluates and prioritizes incoming verbal communication and written documentation.  S/he handles confidential information regarding prisoners.  This individual will be in a position to interpret policies and procedures, their supervisor’s point of view, and serving as a liaison to staff and management.  This employee may be required to conduct research and prepare materials for managerial decisions and participate in management assistant activities.  This individual also completes special projects and other duties as assigned.  This position may also provide back-up coverage for the Warden’s Secretary, when needed. This position functions within the security perimeter of a Correctional Facility and is test designated. 

Position DescriptionEducation
Educational level typically acquired through completion of high school.

Experience
Four years of office experience involving administrative support practices, including one year equivalent to advanced 8-level administrative support work, or equivalent to a Secretary E8, or Legal Secretary E8.

OR

Four years of office experience involving administrative support practices, including two years equivalent to experienced E7-level administrative support work, or equivalent to a Secretary 7, or Legal Secretary 7.

 

The Department of Corrections may screen out job applicants who have been convicted of a felony in accordance with Public Act 191 of 2017. Applicants who have been convicted of a misdemeanor or felony are ineligible for employment with the Department of Corrections until satisfactory completion of any sentence imposed, including parole or probation.     **** REQUIRED INFORMATION: Employment in the state classified service demands a high degree of loyalty and imposes high ethical standards on employees to ensure the integrity of state government and maintain effective services. All employees must meet these ethical standards, and all appointing authorities are obligated to enforce these ethical standards. 

• As part of this effort all employees are required to report any possible conflict of interest, please review the information, and be prepared to respond to questions related to the information in your application. Ethical Standards and Conduct (Note: you do not need to fill out the form)
• NOTE:  Please be sure that your application materials are complete and detailed.  Giving detail on your previous work duties and tasks will allow for a thorough review of your qualifications.  Interested applicants who are attaching transcripts must attach a of your OFFICIAL college transcripts indicating the specific type of degree earned and the conferred/graduation date, with registrar name.  Un-official or web-based transcripts will not be accepted. 
• All required documents must be attached and submitted at the time of application for further consideration.  Applications must be submitted through NEOGOV to be considered.
• If you have questions or need assistance uploading and/or attaching your documents, please contact the Office of Career Services at 800-788-1766.
• Please make sure you provide the names, telephone numbers and e-mail addresses of three professional references, one of which is your current supervisor.  The Department of Corrections Selection Guidelines requires that one of the applicant’s references is their current supervisor. Please be sure to include your current supervisor under your references.

     READ CAREFULLY -- TO BE CONSIDERED FOR THE POSITION WE ARE ASKING YOU TO DO THE FOLLOWING:

1. Apply for this position online via NEOGOV; click on "Apply" in the job posting for instructions on submitting your electronic application.  Hard copy applications are not accepted.
2. Attach a resume identifying specific experience and dates of employment.  Dates of employment should include month and year and hours per week.
3. Attach a cover letter.
4. If applicable/You would like credit for your education, attach a copy of an official transcript(s). 
5. Your education listed cannot be used to credential review you for a position unless a copy of an OFFICIAL transcript confirming your education is attached to your electronic application.  We accept scanned copies of official transcripts.  We do not accept web-based, internet, or copies of unofficial transcripts.  Official transcripts provide the name of the institution, confirmation that a degree was awarded and on what date, and the registrar's signature.
6. You must provide at least three professional references and their contact information to include phone number, address, email address and fax number. 
7. Current MDOC employees must include their current supervisor as one of three professional references.

Failure to complete any of the above items may result in your application not being considered.    Your application for any position does not guarantee you will be contacted by the department/agency for further consideration.  Only those applicants interviewed will be notified of the results.

 

New hires to the MDOC along with previous MDOC employees that are returning after being away from the department for more than two years will complete Non-Custody New Employee Training (NCNET) either 40 hours or 80 hours of initial in-person training based on their level of offender contact and job classification.  All new employees will complete additional online training to successfully complete their non-custody new employee training.

View the job specification at: https://www.michigan.gov/mdcs/-/media/Project/Websites/mdcs/JOBSPECS/S/Secretary.pdf

Salary : $24 - $31