Health Information Management Specialist / Office & Administrative Specialist Intermediate

When all employees are embraced, respected and heard, we will build a collaborative, equitable, inclusive and anti-racist culture where everyone thrives.

Working Title: Health Information Management Specialist
Job Class: Office and Administrative Specialist, Intermediate
Agency: Human Services Dept

• Who May Apply: Open to all qualified job seekers
• Date Posted: 04/06/2023
• Closing Date: 04/19/2023
• Hiring Agency/Seniority Unit: Human Services Dept / DHS Fergus Falls AFSCME
• Division/Unit: Direct Care and Treatment / Mental Health and Substance Abuse Treatment Services
• Work Shift/Work Hours: Day Shift / 8:00 a.m. – 4:30 p.m.
• Days of Work: Monday - Friday
• Travel Required: No
• Salary Range: $18.55 - $24.60 / hourly; $38,732 - $51,364 / annually
• Classified Status: Classified
• Bargaining Unit/Union: 206 - Clerical/AFSCME
• Work Area: CBHH Fergus Falls
• FLSA Status: Nonexempt
• Telework Eligible: No
• Designated in Connect 700 Program for Applicants with Disabilities: Yes

Make a difference in the lives of Minnesotans.

The work you’ll do is more than just a job. Join the talented, engaged and inclusive workforce dedicated to creating a better Minnesota.

Community Behavioral Health Hospital (CBHH) in Fergus Falls is seeking a talented, mission driven, person-centered Health Information Management Specialist (HIMS) / Office & Administrative Specialist, Intermediate to join our team. CBHH are 16-bed inpatient psychiatric facilities for adults experiencing a serious mental health episode. The length of stay is usually less than 30 days, during which treatment focuses on stabilization, patient education, and discharge planning involving community support resources, with the overall goal of preventing future episodes.

Responsibilities include:

• Maintain a current, comprehensive medical record for all patients from admission to discharge.
• Manage census information system by complying date and ensuring accuracy and availability of patient numbers, characteristics, location, and statistical reports.
• Assure timely dissemination of medical record information.

Minimum Qualifications

• Customer Services skill sufficient to communicate information to clients, including phone calls and walk-in contacts in helpful and courteous manner.
• Data Entry skills sufficient to create database records and update entries or create and apply the basics of spreadsheets and supply/retrieve information in databases.
• Database Management skills sufficient to locate, update, and retrieve health information from a variety of databases.
• English language skills sufficient to read, write, and understand with proficiency in spelling, grammar, and punctuation used in medical/treatment records and business correspondence.
• Physical Demands of this position include standing, sitting, pulling, stooping; ability to lift and move paper and batched documents of up to 20 pounds; ability to move arms on a continual basis sufficient to open mail, sort and file documents.
• Specialized terminology skills to include medical terminology, document management, scanning, indexing and quality control.
• Spreadsheet skills sufficient to develop and modify basic spreadsheets, and sort and extract data.
• Typing/Keyboarding skills sufficient to complete a variety of reports, letters, forms, and data summaries.
• Word processing skills sufficient to develop, format, and modify a variety of correspondence, records, reports and forms.

Preferred Qualifications

Our employees are dedicated to ensuring cultural responsiveness. Preferred candidates will have a variety of experiences working effectively with others from different backgrounds and cultures.

Additional Requirements

To facilitate proper crediting, please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month and year for each job held.

REFERENCE/BACKGROUND CHECKS - The Department of Human Services will conduct reference checks to verify job-related credentials and criminal background check prior to appointment.

The individual(s) selected for this position are required to attest to and provide proof of COVID-19 vaccination by their first day of employment, per federal requirements. The individual(s) selected for the position may request an accommodation if they are unable to receive a COVID-19 vaccination due to: (a) a recognized medical condition for which a COVID-19 vaccine is contraindicated; or (b) an objection based upon a sincerely held religious belief, practice, or observance. For additional information about this COVID-19 vaccination requirement, contact Raegan Juntunen in DHS Human Resources at raegan.juntunen@state.mn.us. Please do not email or provide any proof of vaccination with your application/resume. This information will be collected from you if you are hired for this position.

How to Apply

Select “Apply for Job” at the top of this page. If you have questions about applying for jobs, contact the job information line at 651-259-3637 or email careers@state.mn.us. For additional information about the application process, go to http://www.mn.gov/careers.

If you have questions about the position, contact Leah Voigt Potter at leah.s.voigt.potter@state.mn.us.

To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Raegan Juntunen at raegan.juntunen@state.mn.us.

CERTAIN DISABLED VETERANS: Effective August 1, 2012, legislation provides state agencies with the option to appoint certain disabled veterans on a noncompetitive basis if they: 1) meet service requirements and have a verified service-connected disability rating of at least 30%; 2) provide qualifying documentation verifying the disability; and 3) meet all Minimum Qualifications identified in this posting. To be considered under this legislation you must submit all documentation before the closing date.

About Human Services Dept

WE MAKE A DIFFERENCE! The Minnesota Department of Human Services impacts the lives of 1.7 million people every year, helping them meet their basic needs so they can achieve their highest potential.

Why Work for Us

Diverse Workforce

We are committed to continually developing a workforce that reflects the diversity of our state and the populations we serve. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve the people of Minnesota.

A recent engagement survey of State of Minnesota employees found:

• 95% of employees understand how their work helps achieve their agency’s mission
• 91% of employees feel trusted to do their jobs
• 88% of employees feel equipped to look at situations from other cultural perspectives when doing their job
• 87% of employees report flexibility in their work schedule

Comprehensive Benefits

Our benefits aim to balance four key elements that make life and work meaningful: health and wellness, financial well-being, professional development, and work/life harmony. As an employee, your benefits may include:

• Public pension plan
• Training and professional development
• Paid vacation and sick leave
• 12 paid holidays each year
• Paid parental leave
• Low-cost medical and dental coverage
• Prescription drug coverage
• Vision coverage
• Wellness programs and resources
• Employer paid life insurance
• Short-term and long-term disability
• Health care spending and savings accounts
• Dependent care spending account
• Tax-deferred compensation
• Employee Assistance Program (EAP)
• Tuition reimbursement
• Federal Public Service Student Loan Forgiveness Program

Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. The State of Minnesota recognizes that a diverse workforce is essential and strongly encourages qualified women, minorities, individuals with disabilities, and veterans to apply.

We will make reasonable accommodations to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us and indicate what assistance is needed.