Administrative Specialist - 7010222

Salary: $1,441.26 - $1,470.09 – semi-monthly *Salary may be commensurate of education and/or experience

Job Location/Shift: This position is with the Missouri Department of Natural Resources, Division of State Parks, and will be located in the Business Services Program, at 1659 East Elm Street, Jefferson City.

Why you’ll love this position:

We’re looking for people to join our team who enjoy working with other people and who want to care for Missouri’s outstanding natural and cultural resources. This position is very interactive and a great opportunity to learn about the State Parks system and what it has to offer the great state of Missouri. While in this position you will be exposed to more aspects than every day clerical duties, and you will have the opportunity to meet and interact with great individuals who also strive to maintain and care for our state’s natural and cultural resources.

What you’ll do:

• Assist with time accounting duties, i.e. enter or review employee timesheets, create and submit manual entry time sheets into the database as necessary, monitor employee time reporting issues email, and assist fiscal management with payroll reconciling.
• Review invoices and add applicable accounting coding information prior to payment, scan documents for payment processing, use the web based software to submit invoices for payment processing.
• Process outgoing/incoming mail for central office, reserve lodging and/or vehicles for staff use as needed, maintain supplies for program, and assist with other administrative duties as needed.

All you need for success:

Minimum Qualifications

• One year of clerical/office, timekeeping, and/or accounts payable experience. (Education in these or related fields may substitute for the required experience)

Preferred Qualifications and Experience/Special Job Requirements

• Working knowledge of a variety of computer software; i.e. Microsoft Word, Excel, and Access and office equipment
• Ability to communicate effectively on the telephone and in person
• Ability to prioritize tasks to meet deadlines and accomplish tasks in tight timelines
• Ability to be accurate in data entry and be detail oriented
• Ability to understand and apply state rules and regulations that apply to purchasing, accounts payable and time accounting

If you have questions about this position please contact:

Lauren Bax, 573-526-8477 or lauren.bax@dnr.mo.gov

Or

Amy Richards (DNR Recruiter), 573-526-1640 or dnr.recruiter@dnr.mo.gov

The State of Missouri is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.