What are the responsibilities and job description for the Legal Secretary position at State of Ohio Jobs?
Legal Secretary
(2400060J)
About Us:
The Ohio Attorney General’s Office has played a vital role in shaping Ohio’s past and present and the work it does today helps chart the state’s future. The office consists of nearly 30 distinct sections that advocate for consumers and victims of crime, assist the criminal justice community, provide legal counsel for state offices and agencies, and enforce certain state laws. In these and other capacities, staff members interact with tens of thousands of Ohioans each year.
What You'll Do:
The Ohio Attorney General's Office is currently seeking a candidate for a Legal Secretary position in the Environmental Enforcement section. The Legal Secretary performs a variety of clerical, procedural, and administrative tasks for attorneys and other office staff. This position will work a hybrid in-person/remote schedule. There may be changes to this schedule based on training and operational needs. The headquarter location is 30 E. Broad St., Columbus OH.
The successful candidate will perform the following duties, which include, but are not limited to:
- Performs confidential work for section attorneys, producing accurate, typed, finished copy of legal documents, confidential materials& correspondence from rough written or electronic instructions requiring knowledge of legal terminology.
- Composes or independently answers correspondence to clients, staff or general public.
- Proofreads & corrects all correspondence/materials produced prior to submission to attorney
- Understands filing requirements & physically & electronically files briefs, motions & other documents in state & federal courts.
- Relieves supervisor of some administrative tasks(e.g., assists in setting up office procedures; does research; gathers statistics; prepares reports; sets up & maintains confidential files, coordinates meetings; prepares agendas)
- Answers sections main phone line, screens calls& visitors for attorneys & other personnel; greets visitors
- Performs general or routine typing & clerical tasks; makes copies; prepares print orders as needed
- Receives, sorts, logs & distributes incoming mail; picks up & delivers filings, legal documents, & other office correspondence for section.
What’s in it for you:
At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees. For a list of all the State of Ohio Benefits, visit our Total Rewards website! Our benefits package includes:
Medical Coverage
- Quality, affordable, and competitive medical benefits are offered through the available Ohio Med plans.
Dental, Vision and Basic Life Insurance
- Dental, vision, and basic life insurance premiums are free after completed eligibility period. Length of eligibility period is dependent on union representation.
Time Away From Work and Work/Life Balance
- Paid time off, including vacation, personal, and sick leave
- 11 paid holidays per year
- Childbirth/Adoption leave
Employee Development Funds
- The State of Ohio offers a variety of educational and professional development funding that varies based on whether you are a union-exempt employee or a union-represented employee.
Ohio Public Employees Retirement System
- OPERS is the retirement system for State of Ohio employees. The employee contributes 10% of their salary towards their retirement. The employer contributes an amount equal to 14% of the employee’s salary. Visit the OPERS website for more information.
Deferred Compensation
- The Ohio Deferred Compensation program is a 457(b) voluntary retirement savings plan. Visit the Ohio Deferred Compensation website for more information.
6 months' work experience performing legal secretary duties in a law firm or legal setting; 1 course or 1 month’s experience in public relations.
- Or completion of Associate's degree in secretarial/administrative professional science or closely related field from an accredited career school or community college; 1 course or 1 month’s experience in public relations.
- Or completion of Associate core coursework to qualify for a secretary/administrative assistant diploma/certificate or closely related field from an accredited career school or community college; 1 course or 1 month’s experience in public relations.
- Or completion of Bachelor's degree or higher in any related field; 1 course or 1 month’s experience in public relations.
- Or equivalent of Minimum Class Qualifications For Employment noted above.
Job Skills: Administrative support/services, attention to detail, confidentiality, time management, verbal and written communication
Ohio is a Disability Inclusion State and strives to be a model employer of individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services, activities, programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.
The Attorney General’s Office is a dynamic organization that offers career opportunities across many different disciplines. AGO leadership strives to maintain an inclusive workplace. We begin by being an equal opportunity employer, a workplace where talent gains you entry and performance determines your career path. Staff can join and lead employee resource groups, participate in online or in-person events discussing society’s impact on our services and workplace, and learn about different cultures and experiences.
Employees of the Attorney General's Office must have been in their current positions for at least 12 months in order to be eligible for consideration.
The Attorney General's Office may fill additional, similar positions as a result of this posting.
The Ohio Attorney General’s Office is an Equal Opportunity Employer.
AGO#: 24-06-100
Selected candidate(s) will be subject to the following background checks:
Criminal history
Driving record
Taxes
Drug Test
In addition, an Internet search may be conducted of publicly available and job-related information through social media
(Facebook, LinkedIn, Twitter, etc.) or through the use of search engines (Google, Bing, etc.).
Salary : $21 - $26
