Fiscal Specialist

Position Summary

Under the direct supervision of the Chief Financial Officer, the Fiscal Specialist manages key financial operations, including revenue processing, reconciliations, and compliance with financial regulations. This role oversees accounts receivable, maintains financial records, and resolves revenue-related issues while ensuring timely deposits and reporting.

Additionally, the Fiscal Specialist supports procurement, accounts payable, and asset management, including processing payments, monitoring petty cash, and coordinating inventory and facility maintenance. The role also ensures compliance with grant funding requirements, and serves as a liaison between the Secretary of State’s Office and county Boards of Elections.

The position requires financial expertise, strong analytical skills, and knowledge of state and federal regulations to maintain fiscal integrity and operational efficiency.

Essential Duties And Responsibilities

Accounts Receivable & Revenue Processing

• Serves as a backup processor for accounts receivable functions, ensuring timely and accurate processing of revenue deposits.
• Makes and approves daily revenue deposits and redistributions in compliance with Treasurer of State (TOS) requirements.
• Prepares revenue redistribution documents for processing by the Office of Budget & Management (OBM).
• Prepares monthly reconciliation reports to ensure financial accuracy and compliance.
• Coordinates with the revenue specialist to maintain accounts receivable records and reconcile prepayment accounts, credit card transactions, and ACH payments in the Ohio Administrative Knowledge System (OAKS).
• Resolves issues related to electronic revenue, internal applications, and revenue processes, including processing chargebacks.
• Assists in the delivery of physical revenue deposits to the bank or performs check scanning as assigned.
• Updates policies and procedures related to revenue processing as necessary.
  
  

Financial Operations & Procurement

• Assists with accounts payable, procurement, and asset and facilities management functions.
• Serves as a payment card holder and processor, ensuring proper transaction processing and compliance.
• Monitors and oversees SOS petty cash and change funds to ensure proper handling.
• Procures supplies and services in accordance with established policies and procedures.
• Reviews invoices for accuracy, processes vouchers in OAKS, and ensures timely payment of obligations.
• Maintains an accurate inventory of assets and equipment, following agency guidelines and policies.
• Coordinates facilities maintenance requests and issues as assigned.
  
  

Grant Management & Compliance

• Understands financial guidelines for state or federal grant-funded projects.
• Assists the Deputy Chief Financial Officer (CFO) in ensuring all grant funds are disbursed in compliance with state, federal, and grant requirements.
• Prepares and maintains financial reports and records for grant programs, ensuring compliance with audit standards.
• Serves as a liaison between the Secretary of State’s Office (SOS) and the county Boards of Elections (BOE) regarding grants and financial matters.
• Creates and submits required financial reports in accordance with state internal accounting and auditing standards.
  
  

Training, Compliance & Other Duties

• Attends OAKS and finance-related classes and training sessions to stay current with financial regulations and best practices.
• Provides training, consultation, and guidance to division directors and agency officials on revenue, spending, purchasing, and grant management processes.
• Performs other duties as assigned to support financial operations and compliance within the SOS office.
  
  

Unusual Working Conditions

None

Minimum Qualifications

Education/Experience

• Completion of undergraduate core coursework in accounting or business administration. -Or
• 2 yrs. training or 2 yrs. exp. in accounting, fiscal &/or budgetary management & control (e.g., bookkeeping, purchasing, payroll processing). -Or
• Equivalent of Minimum Class Qualifications for Employment noted above.
  
  

Knowledge, Skills & Abilities

Knowledge

• Financial principles, accounting standards, and reconciliation procedures
• State and federal grant management, including compliance requirements
• Ohio Administrative Knowledge System (OAKS) and state procurement processes
• Revenue processing, including electronic payments, ACH transactions, and chargebacks
• Accounts payable, procurement, and asset management policies
• State budget and financial reporting requirements
  
  

Skills

• Strong analytical and problem-solving skills for financial reconciliation and reporting
• Proficiency in financial software, databases, and spreadsheet applications (e.g., Excel, OAKS)
• Attention to detail in reviewing invoices, processing payments, and maintaining financial records
• Effective verbal and written communication for collaborating with internal and external stakeholders
• Organizational skills to manage multiple financial tasks, reports, and compliance documentation
• Ability to interpret and apply financial policies, regulations, and grant guidelines
  
  

Abilities

• Work independently and make sound financial decisions within established guidelines
• Reconcile financial discrepancies and resolve payment or revenue processing issues
• Adapt to changing financial procedures, grant requirements, and reporting expectations
• Maintain confidentiality and ensure financial integrity in all transactions
• Provide accurate financial reports and summaries for management decision-making
• Collaborate with team members, agency officials, and external partners to ensure compliance and efficiency
  
  

Organization

Secretary of State

Agency Contact Name and Information

Ambra Storay

Unposting Date

Mar 6, 2025, 11:59:00 PM

Work Location

SOS Civic Center Dr 4

Primary Location

United States of America-OHIO-Franklin County-Columbus

Compensation

$61,276 based on skills and abilities

Schedule

Full-time

Classified Indicator

Unclassified

Union

Exempt from Union

Primary Job Skill

Accounting and Finance

Technical Skills

Budgeting, Accounting and Finance, Records Management

Professional Skills

Analyzation, Attention to Detail, Problem Solving

Agency Overview

FISCAL SPECIALIST

About Us

As Ohio’s Secretary of State, Frank LaRose is doing his part to deliver a thriving democracy and a prosperous economy for all Ohioans. In his role as the state’s chief elections officer, he is working to ensure that Ohio’s elections are both secure and accessible. And, as the first stop for new businesses in the Buckeye State, he is assisting entrepreneurs as they receive articles of incorporation for a new business.