Senior Secretary

PLEASE ATTACH THE ADDITIONAL REQUIREMENTS LISTED AT THE BOTTOM OF THIS PAGE

Job ID: 27602

Agency: Department of Health

Location: Pierre, SD

Salary: $18.56 - $23.20, Depending on Experience

Pay Grade: GH-F

Closing Date: Open Until Filled

The South Dakota Department of Health's programs and services help prevent illness and injury; promote healthy places to live, work, and play; provide education to help people make good health decisions; prepare for, respond to, and prevent public health threats; and support efforts to enhance quality and accessibility of healthcare. Our services touch the lives of every person in the state of South Dakota.

We recognize that employees are our most valuable resource, and we are committed to promoting a culture of excellence in DOH. We trust our employees to be innovative, challenge existing processes, and make the best decisions. We are interested in employing a diverse and skilled workforce that exhibits the values of leadership, accountability, communication, integrity, and teamwork. Public health is a diverse and growing field that offers many career options for people from a variety of educational backgrounds. Imagine yourself as part of a winning team that is making the lives of South Dakotans healthier and safer.

Please visit our website at http://doh.sd.gov/ for further information about the Department of Health.

The Senior Secretary provides high-level administrative support, anticipating needs while managing the day-to day workflow, prioritizing various projects, and completing other related duties as assigned.

Duties of this position include, but are not limited to:

• coordinating and making travel arrangements, processing travel requests and vouchers, scheduling and participating in meetings including note taking, completing various projects, and preparing information as needed;
• expenditure processing;
• management of office supply inventory following approved procurement processes, DOH fiscal policies and guidelines for supply ordering, invoicing, and contracts;
• maintain contracts with external partners;
• provide multi-line phone coverage;
• data entry and retrieval of often confidential information;
• providing support with day-to-day operations, as assigned.
  
  

The Ideal Candidate Will Have

• exceptional Customer Services Skills;
• experience working in collaborative team environments and demonstrate effective time management and organizational skills;
• high attention to detail;
• exceptional verbal and written communication abilities including spelling, punctuation, and grammar;
• advanced use of the Microsoft Office Suite software (Outlook, Word, Excel, Teams, and PowerPoint);
• a strong work ethic and interpersonal skills, discretion, confidentiality, and a positive attitude;
• prior progressively responsible secretarial experience is preferred.
  
  

Knowledge Of

• administrative and clerical procedures and work processes pertaining to public administration;
• business letter writing, English grammar, spelling, and punctuation;
• various computer programs with emphasis on Microsoft products;
• contract processes;
• office practices and procedures;
• governmental processes.
  
  

Skill To

• establish and maintain effective working relationships with staff and the public;
• communicate clearly, effectively, and tactfully with a variety of individuals;
• develop an understanding of the various programs and services provided by the Department of Health to assist and direct individuals to the correct staff person;
• provide excellent customer service;
• efficiently complete other typical office duties.
  
  

Ability To

• independently problem-solve using common sense, reasoning, and resourcefulness;
• communicate effectively, both verbally and in writing;
• work as a team player and accept work assignments outside of normal routine;
• establish priorities, organize activities, and meet deadlines;
• maintain a high level of confidentiality.
  
  

Additional Requirements: To be considered, please attach your resume.

This position is eligible for Veterans’ Preference per ARSD 55:10:02:08.

NCRC: If you possess a National Career Readiness Certificate, please submit the certificate with your application. For more information on how to acquire a National Career Readiness Certificate contact a South Dakota Department of Labor and Regulation Job Service Office. A certificate is not necessary to be considered.

The State of South Dakota does not sponsor work visas for new or existing employees. All persons hired will be required to verify identity and eligibility to work in the United States and complete an Employment Eligibility Verification, Form I-9. The State of South Dakota as an employer will be using E-Verify to complete employment eligibility verification upon hire.

The State of South Dakota offers $0 premium employee health insurance option plus eleven paid holidays, generous vacation and sick leave accrual, dental, vision, and other insurance options, and retirement benefits. You can view our benefits information at https://bhr.sd.gov/job-seekers/work-for-state-government/ . This position is a member of Class A retirement under SDRS.

South Dakota Bureau of Human Resources

Telephone: 605.773.3148 Email: careers@state.sd.us

http://bhr.sd.gov/workforus

"An Equal Opportunity Employer"