What are the responsibilities and job description for the Corporate Legal Assistant position at Stearns Weaver Miller?

Stearns Weaver Miller, a full-service commercial law firm serving clients throughout Florida; is seeking a full time Corporate Legal Secretary with a minimum of 3 years of transactional experience in mergers & acquisitions and securities to work from our Downtown Miami office. Learn more about us at stearnsweaver.com.

Responsibilities

Format, type and proof complex legal documents using CompareRite or other redlining applications
Manage internal and client deadlines
Prepare and edit correspondence, minutes of meetings and other legal documents from written, oral and dictated sources
Maintain and properly close and/or purge files; scan and file Firm and Client correspondence and legal documents into I-Manage
Prepare new business records, engagement letters
Input and edit attorney's time and review pre-bills
Schedule meetings and make travel arrangements
Answer telephone, distribute messages; set up conference calls; send and receive emails and faxes; resolve issues as needed; open, sort and distribute mail
Reconcile expense reimbursements; process check and petty cash requests
Maintain attorney's calendars; schedule inside and outside meetings; reserve conference rooms; order food and/or refreshments

Qualifications

Minimum of 3 years of legal secretarial experience in Corporate
Must have excellent proofreading, document formatting and redlining skills
Must pay close attention to detail and be extremely organized
Excellent written and oral communication skills
High degree of initiative and ability to plan, prioritize and manage multiple tasks
Must be punctual and reliable
Ability to work in a fast paced team environment
Flexibility to work overtime
Microsoft Office 2016 knowledge with Excel, Outlook and advance knowledge of Word functions
Familiarity with using an electronic document management system, such as I-Manage

Stearns Weaver Miller is an equal opportunity employer and does not discriminate on the basis of an applicant’s or employee’s race, color, religion, national origin, sex, gender identity/expression, sexual orientation, age, disability, veteran status, marital status, citizenship, ancestry, pregnancy, familial status, actual or perceived status as a victim of domestic violence, dating violence or stalking, or any other legally protected status entitled to protection under federal, state, or local anti-discrimination laws.

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