What are the responsibilities and job description for the Assistant Design Project Manager position at Stellar?
The Assistant Design Project Manager will support the Design Project Manager in planning, execution, and delivery of design projects within the organization. This role requires a detail-oriented individual with strong organizational skills and the ability to assist in leading a multidisciplinary team. A willingness to learn Stellar’s standards and industry standards for Food and Beverage Design and Distribution facilities.
Duties/Responsibilities:
- Assist the Design Project Manager in overseeing the planning, execution, and delivery of design projects within the organization.
- Assist the Design Project Manager in managing a multidisciplinary team, ensuring collaboration and communication are effective
- Review Client design program requirements
- Review project proposal for scope, budget and schedule requirements
- Assist the Design Project Manager with Client invoicing and change management
- Assist the Design Project Manager in creating and updating the design budgets and design schedules
- Participate in project financial reporting
- Assist the Design Project Manager in managing outside design consultants as required
- Permitting due diligence
- Attend weekly Client and internal design meetings
- Assist in facilitating and scheduling Design Reviews
- Assist the Design Project Manager in coordinating the design team in providing technical support during construction
- Other duties as assigned
Required Skills/Abilities:
- Strong project management skills with the ability to lead and coordinate a project
- Excellent communication and interpersonal skills to effectively liaise with clients, stakeholders, and team members
- Excellent collaboration skills to work with clients, contractors, and stakeholders to define project requirements
- Working knowledge of industrial building design and construction is helpful but not required
- Willingness to learn project management software and tools
- Ability to analyze and solve complex problems with innovative solutions
- Strong organizational skills and attention to detail
- Ability to adapt to changing project requirements and timelines
- Experience in budget management and resource allocation
- Leadership skills with the ability to motivate and inspire a team
Education/Experience:
- Bachelor's degree in project management, engineering, architecture, or a related field
- Minimum of 1 year of experience in project management, preferably in the design or construction industry
- Preferred experience working in the food and/or logistics industries as a manager, architect or engineer.
- Experience in budget management
- Experience project invoicing and tracking
- Management of project or design schedules
- Skilled in project meeting planning, hosting and documentation
- Familiarity with design software such as AutoCAD, Revit, or similar is a plus
Travel Requirements:
- Flexibility to travel on short notice for urgent business needs, to attend meetings, trainings, and events.
- Maintain a professional demeanor and appearance during business trips.
- Compliance with company travel policies and procedures.
Physical Requirements:
- Ability to sit, stand, and walk for long periods of time.
- Ability to use a computer, phone, printer, scanner, and other office equipment.
- Visual acuity for detailed work and computer use
- Ability to lift, carry, and move up to 25 pounds of files, documents, and materials.
About Stellar
Stellar offers a comprehensive package which includes:
- Competitive pay based on experience
- Remote & hybrid work options for many positions
- Paid Time Off – accrue 15 days (120 hours) within first year of service
- Paid holidays
- Medical, dental, and vision insurance options
- Tax-advantaged accounts (HSA, FSA, Dependent Care FSA)
- Company-paid life and disability insurance
- 401(k) – company match with immediate vesting
Stellar, headquartered in Jacksonville, FL, is a fully integrated firm focusing on design, construction, architecture, engineering, and mechanical services worldwide for over 30 years. Stellar combines a multitude of capabilities to create buildings and systems of exceptional long-term quality, value and efficiency. From food processing plants and healthcare facilities to refrigerated warehouses, automated production lines and beyond, we offer an integrated approach to meet all our clients’ needs.
Stellar is an Equal Opportunity Employer and does not discriminate against any applicants for employment based on their race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, physical or mental disability, genetic information, veteran status, uniformed servicemember status, or any other status protected by law.
