What are the responsibilities and job description for the Administrative Assistant position at Steven Falcone CPA?
We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our staff accountants, assisting in daily office needs and managing our company’s general administrative activities. Administrative Assistant responsibilities include making client appointments and meeting arrangements, answering the phones and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment. If you have previous experience as a Secretary or Executive administrative assistant and familiarity within our industry, we’d like to meet you. Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office.
Responsibilities
- Answer and direct phone calls
- Organize and schedule appointments
- Plan meetings
- Write and distribute email, correspondence memos, letters, faxes and forms
- Develop and maintain a filing system
- Update and maintain office policies and procedures
- Order office supplies and research new deals and suppliers
- Maintain contact lists
- Provide general support to visitors
- Act as the point of contact for clients
- Skills
- Proven experience as an administrative assistant or office admin assistant
- Knowledge of office management systems and procedures
- Working knowledge of office equipment, like printers and fax machines
- Proficiency in MS Office (MS Excel and MS Word, in particular)
- Excellent time management skills and the ability to prioritize work
- Attention to detail and problem solving skills
- Excellent written and verbal communication skills
- Strong organizational skills with the ability to multi-task
- High School degree; additional qualification as an Administrative assistant or Secretary will be a plus
Job Type: Part-time
Pay: $14.00 - $14.50 per hour
Benefits:
- Flexible schedule
Schedule:
- Monday to Friday
COVID-19 considerations:
Some of our staff work from home. Wearing masks, when appropriate, and social distancing are in place at our office.
Education:
- High school or equivalent (Preferred)
Experience:
- Administrative Assistance: 3 years (Preferred)
Work Location: One location