LOAN ASSISTANT

Position General Responsibilities:

This position will assist the Lending Officers (Ag, Commercial and Consumer). It is accountable for loan processing and for relieving the officers of administrative detail, including tickler file and other varied secretarial and clerical duties as may be designated.

Employees Supervised:

None

Education, Experience and Certification Requirements

Note: Only minimum responsibilities are listed. Other responsibilities may be required as requested by management.

Basic Qualifications

1. 2-year college level course of study in Business Administration and/or financial institution or related field experience or equivalent training and/or experience.

2. Excellent customer service skills.

3. Strong communication and organizational skills.

4. Must be able to work independently and to prioritize multiple tasks.

Preferred Skills

1. Previous Loan Processing Experience.

Position Specific Responsibilities, Duties and Competencies

Specific Responsibilities and Duties:

Loan Processing:

• UCC Filing and tracking (lien ticklers and file with Secretary of State)
• Work with Central Loan Processing in preparing and procession of commercial, consumer, agriculture and construction loan documentation.
• Liaison to Central Loan Processing using new Perfect Forms.
• List all paid notes and track and mail “paid loans” to customers.
• Print and assemble loan documents for Lending Officers.
• Scan Loan papers to Central Office/Operations.
• Book loan documents.
• Disburse funds/fees for all Installment loan files.
• Understanding and compliance with Stockman Bank lending policies and procedures for commercial, construction and consumer loans.
• Book loan documents

Credit Support:

• Handle mail, filing, correspondence and photocopying for all documentation in loan files.
• Build and maintain loan files; then follow through when loans close for proper preparation, storage and purging of files.
• Maintain comment sheets for loan files
• Process paid and renewed notes and work transfer files.
• Receive and make loan advance requests, payments and corrections.
• Set-up, maintain and monitor tickler system for loans.
• Process and monitor loan checklists
• Insurance maintenance for all loans.
• Work with tellers to ensure loan payments are coded properly
• Update comment sheets for loan files: prepare adverse action letters.
• Process loan TMS entry including receive and make loan advance requests, payments, reversals, waive late charges and corrections.
• Provide quality customer service in relation to any loan issue/inquiry.
• Request Credit Reports, Lien Searches, Business Entity and Registered Principal Searches as needed for loan Documentation in files.
• Preparation of loan perfection documentation and tracking, including but not limited to the following: UCC, EFS, Brand Lien, Assignment of Government Payments, BLM and DNRC Lien Notices, Assignment of Indemnity, Assignments of Life Insurance, Contract for Deed, Security Instruments, Deposit Accounts, Vehicle lien filings, etc.
• Filing mortgages, reviewing title policies legal descriptions, etc.
• Service and monitor loan portfolio for compliance with bank policies, procedures and guidelines.
• Quote loan payoffs as needed: monitor lien filings; order appraisals, lien searches, and title commitments. Contact insurance companies as deemed necessary.
• Liaison with FSA and maintain files, correspondence and all documentation for FSA loans.
• Check new note audit against Loan Committee and Joan’s final Draft.
• HMDA Specialist for branch.
• Prepare Loan Committee Agenda each week.