What are the responsibilities and job description for the Legal Secretary/Assistant position at Stockton, Barker & Mead, LLP?
Job Summary
- Transcribes correspondence and documents from digital audio files dictated by attorneys.
- Prepares legal papers using fill-in forms published by the New York Workers Compensation Board (https://www.wcb.ny.gov/content/main/forms/AllForms.jsp)
- Corresponds with clients, witnesses, attorney offices, and WCB via telephone, mail and email.
General Accountabilities
- Prepare and process legal documents and papers, such as pre-hearing conference statements, appeals, rebuttals, memoranda, subpoenas, and settlement agreements.
- Accurately transcribe dictation created and uploaded by attorneys.
- Prioritize and manage multiple tasks.
- Meet deadlines set by laws, judges, clients and attorneys.
- Communicate clearly and effectively via phone, fax, and email.
- Enter data in firm case management software.
- Enter billing information into firm billing software.
- Organize and maintain law library, documents, and case files.
- Schedule appointments.
- Make photocopies of correspondence, documents, and other printed matter.
- Assist attorneys in collecting information.
- Drafts and transcribes office memos.
- Treat all with courtesy and respect.
- *The company reserves the right to add or change duties at any time.
Qualifications
- Previous experience as a Legal Assistant or similar role is preferred
- Certification or diploma as a Legal Assistant is preferred
- Familiarity with legal procedures, terminology, and the court system
- Strong verbal and written communication skills
- Highly organized with document management experience
- Comfortable Microsoft Office and case management software
- Ability to multitask and work well under pressure
Skills
- Excellent verbal and written communication
- Active listening
- Critical thinking
- Well organized
- Time management
- Customer/Client service
- Transcription
- Reliability
- Team player
Software
- Microsoft Word
- Microsoft Outlook
- Microsoft Excel
- SpeechLive (digital dictation platform)
- NetDocuments (document management system)
- Practice Master (case management system)
Salary : $18 - $20