Administrative Specialist

Create Your Experience of a Lifetime!

Come work and play in the mountains!  Whether it’s your first-time seeing snow or you were born on the slopes, joining our team means discovering (or re-discovering!) a passion for the outdoors while building lifelong connections with teammates and guests from around the world.

With 40 resorts across 3 continents, you can join our team for a season or stay to build a career. From day one, you'll receive some of the highest compensation rates in the industry, free Epic pass(es) along with free ski and snowboard lessons, 40% retail discounts, the chance to grow through Epic Service - our leading training and development experience, and wellness benefits to fuel your success.

Candidates for year-round positions are reviewed on a rolling basis. Applications will be accepted up to 90 days after the posting date, or until the position is filled (whichever is first).
 

Job Benefits

• Ski/Mountain Perks! Free passes for employees, employee discounted lift tickets for friends and family AND free ski lessons 
• MORE employee discounts on lodging, food, gear, and mountain shuttles
• 401(k) Retirement Plan 
• Employee Assistance Program
• Excellent training and professional development
• Referral Program
   

Full Time roles are eligible for the above, plus:

• Health Insurance; Medical Insurance, Dental Insurance, and Vision Insurance plans (for eligible seasonal employees after working 500 hours)
• Free ski passes for dependents
• Critical Illness and Accident plans

Job Summary:

This position provides organizational coordination and assistance specific to administrative operating needs to each of the departments in Mountain Operations; including ski area admin, seasonal dispatch, snow surfaces, vehicle maintenance, lift maintenance, lift operations, guest services and ski patrol. This includes taking a lead on our mountain dispatch team, environmental regulation management, and supporting the Administrative Supervisor and Senior Director of Mtn Operations with varied tasks and projects as assigned. The position will work with the management team in database and record-keeping programs, contract administration, communication systems and other duties as arise in a changing environment.

Job Specifications:

• Expected Wage Range: $22.00 - $33.12 / hour
• Shift & Schedule Availability: Full Time, Year Round
• Skill Level: Advanced

Job Responsibilities:

• Office Administration – Record maintenance, correspondence, manufacturer and product research, inventory, systems support

• Dispatch team lead - training, on mountain and base operations dispatching support, dispatching duties during busy periods, and emergency coverage as needed

• Personnel Administration – such as, on-boarding & off-boarding coordination, support human resource functions

• Management of the radio fleet communication system - such as, auditing and servicing needs for Stowe hand held, mobile and repeater radio units

• Maintenance of work orders in vehicle and lift maintenance

• Schedule, attend, document meetings for reference to the different leadership teams (including Best Practice

  Group meetings, capital project meetings, special projects, etc.)

• Provide administrative support, including but not limited to; environmental compliance, project planning

  /support, submitting invoices to A/P, ordering office supplies, photocopying, mail, scanning, filing, etc.

• Procurement - use enterprise procurement systems to purchase and receive goods

• Payroll administration, scheduling and resource management

• Understand financial reporting and basic accounting systems, including budgeting, capital planning, payroll,

  expenses, A/P and A/R processes

• Scheduling of calendars, meetings, events and travel arrangements

• Provide support to all Managers and Supervisors during peak times or when required.

• Strategic planning and administration of procurement, inventory control, and asset audits

• Identify challenges and solve a multitude of issues

• Other duties and special projects as assigned

Job Qualifications:

• Min 3 years’ experience working in administrative roles.

• Demonstrate our core values: Serve Others, Do Right, Drive Value, Do Good, Be Safe, Have Fun, Be Inclusive

• Proficient with computer software packages including Excel, Word, PowerPoint and Outlook.

• Previous exposure to (or similar systems): PeopleSoft, Coupa, SharePoint, and OnBase an asset as well as

  administrative experience.

• Proven ability to maintain a high level of confidentiality.

• Excellent verbal and written communication skills.

• The ability to thrive in a fast-paced, multi-tasking environment and adapt to changing priorities; remain flexible

  and approachable.

• Organizational, analytical and problem-solving skills as well as adaptability and the ability to work under

  pressure.

• Ability to deal effectively with a wide variety of stakeholders and in a variety of situations.

• Proven ability to work independently and within a team environment.

• Be detail oriented and highly organized.

• Ability to establish priorities and manage the resulting workload.

• Demonstrated ability to represent the division and the company in a professional manner

• Proof of satisfactory criminal record check

• Proof of clear criminal record check

The expected pay range is $22.00 - $33.12. This is the pay range we reasonably expect to pay for this position. Individual compensation decisions are based on a variety of factors.

Vail Resorts is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other status protected by applicable law.

Requisition ID  501888
Reference Date: 06/19/2024 
Job Code Function: Administrative 

Salary : $22 - $33