IT Administrative Assistant

One of the nation's largest investment and securities companies based in NYC is looking to hire on a contract to perm basis an IT Executive Assistant to support the COO. The ideal candidate will be extremely organized and have the ability to work in a demanding and fast-paced environment with colleagues across multiple offices handling complex and confidential information and having daily interaction with clients and professionals. The IT Assistant (similar to a Jr. Business Systems Analyst role) will be responsible for managing administrative tasks, ensuring seamless communication, and optimizing executive workflows.

Responsibilities include, but are not limited to:

• Prepare executive summaries, presentations, correspondence, and memos
• Communicate issues to executives in a timely manner and provide proactive solutions
• Prepare and review expense reports for executives and their direct reports
• Answer and direct calls while serving as an information resource
• Maintain and update contact databases and meeting calendars
• Organize and maintain department files and documents
• Handle confidential and sensitive information with discretion
• Anticipate the needs of executives and the organization
• Perform other duties as assigned

Experience and Skills

• Bachelor's degree from an accredited University
• Minimum 3 years of Executive Assistant experience
• IT knowledge and proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Strong analytical, problem-solving, and critical-thinking abilities
• Ability to collaborate and contribute to a team environment
• Excellent communication and presentation skills, both written and oral, with the ability to communicate effectively across various departments and levels of the organization
• Highly organized with the ability to multi-task and manage multiple projects and competing priorities without sacrificing accuracy or efficiency