Portfolio Director

Description

StuartCo is currently looking for a Portfolio Director to join the team at our Corporate Office in Bloomington, MN.   

The Portfolio Director will maximize the value of the owners’ investment and respond to owner client goals, manage the physical plant, and maximize the effectiveness of employees through proper selection, development and motivation of site staff. The Portfolio Director will supervise Property Managers, Assistant Property Managers, and Maintenance Supervisors at multiple sites.

The Portfolio Director acts independently with little or no supervision. The employee develops procedures and determines methods for achieving objectives.

Job Standards

• Must have a high school diploma or equivalent.
• A Bachelor’s degree, 2 to 3 years multiple-site and on-site property management experience, and professional property management designations of C.R.M., A.R.M., and/or C.P.M. are preferred.
• Able to understand financial reports, balance sheets and develop budgets for properties.
• Must possess a valid driver’s license, acceptable driving record, access to a vehicle for use in site visits, and the state-mandated level of auto insurance.
• Demonstrate leadership qualities and abilities to secure the cooperation and effective performance of site staff.
• Knowledge of basic office procedures and equipment, including database, spreadsheet and word processing software.
• Excellent written and verbal communication skills.
• Excellent organizational skills.
• Able to organize and prioritize projects.
• Customer service orientation. Able to work productively and positively with all staff, management, vendors, residents and others to achieve objectives.
• Able to plan and conduct effective meetings.
• Implement and adhere to organizational policies and procedures.
• Appropriately maintain financial and other Company confidential information.

Job Functions

Every effort has been made to identify the essential functions of this position. However, it in no way states or implies that these are the only duties you will be required to perform. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or is an essential function of the position.

Job Responsibilities and Duties

Essential Responsibilities

Financial Operation of Properties

• Constantly monitors financial operation of site through review of financial reports to confirm budget adherence, review of variance reports and contracts review.
• Develops annual budget.
• Prepares monthly financial reports.
• Prepares monthly and quarterly owner reports.
• Plans for and prioritizes capital improvements.
• Reviews and approves appropriate expenses.

Selection, Supervision and Development of Site Employees

• Interviews and makes hiring decision for Property Manager positions.
• Participates in interviews and hiring decisions for all site positions.
• Trains Property Managers.
• Provides support, coaching and assistance to Property Managers in the resolution of employee performance related issues. Participates in termination of employees when the situation requires.
• Communicates established goals for the property to employees; creating ongoing focus toward the accomplishment of these goals.
• Conducts effective and timely performance evaluations with direct reports.
• Reviews and approves weekly time sheets; employee compensation forms.

Physical Plant Management

• Performs regular and thorough physical inspections at each site.
• Establishes and oversees preventive maintenance programs.
• Coordinates efforts of vendors and suppliers.
• Oversees the resolutions of maintenance issues.

Operational Management

• Ensures compliance with governmental regulations and Company policies.
• Oversees site correspondence, paperwork, property files, rent collection and computer activity.
• Coordinates the review and appropriate resolution of resident concerns.

Property Owner and Professional Relations

• Meets with property owners to update them on current operation of property, respond to questions and discuss/plan for future goals and objectives.
• Conducts meetings with mortgage companies, vendors, HUD, etc.
• Participates in seminars, professional training sessions, Company and industry meetings, site functions, etc.