FACILITIES MANAGER

Description

STATEMENT OF PURPOSE:

The Facilities Manager works in cooperation with all departments to coordinate the safety and maintenance and equipment needs of facilities in which clinic services are provided. The Facilities Manager contributes to efficiency by maintaining cleanliness and appearance of the clinic and maintaining and distributing supplies as requested.

ESSENTIAL FUNCTIONS:

• Site Safety-ensures that high standards of safety are developed, met, and maintained at the Clinic
• Arrange and coordinate annual fire safety inspections with local fire departments. Follows up on any deficiencies or recommendations
• Arrange and coordinate the internal safety inspections of Clinic facilities. Follows up on deficiencies and recommendations
• Participate in the process and function of the Clinic safety committee as the maintenance representative
• Train, supervise and work collaboratively with facilities maintenance staff
• Allocate workload and supervise upkeep staff.
• Inspect patient rooms, waiting rooms, etc. for cleanliness and orderliness
• Inspect buildings to identify existing or emerging structural issues.
• Conduct monthly preventive maintenance to identify areas requiring minor or major repairs.
• Participate in department meetings to enhance the effectiveness and efficiency of maintaining sites.
• Manage relationships with contractors and service provider
• Plan and oversee all repair and installation activities
• Ensure health and safety policies are complied with
• Managing physical assets including repair and maintenance systems and processes, vendor management and cleaning standards.
• Conduct monthly property audits and ensure operational standards and safety compliance are met.
• Building and landscaping: Ensuring the building is maintained, improved, and managed, and that vendor partnerships are managed.
• Ensure each facility in an organization is under the right working conditions, ensuring operational effectiveness.
• Site Maintenance-ensure that Clinic facility and grounds are maintained in accordance with relevant regulations, agency standards, and fiscal consideration
• Develop, implement, and review regularly site-specific maintenance logs for the Clinic
• Conduct quarterly maintenance inspections of the Clinic with the Site Manager. Provide a summary of maintenance recommendations to the Site Manager
• Evaluate long-term needs in relation to major projects and property improvements
• Coordinates, arrange, and supervise or provide for the completion of corrective and preventive maintenance in accordance with SLFHC operating procedures, practices, and financial considerations. Completion of work may involve one or more of the following resources, as directed by the Site Manager: Building Maintenance Coordinator, contracted labor per bid, as relevant, paid or volunteer workers or crews
• Equipment Maintenance-The Maintenance Supervisor ensures that major equipment and furnishings are maintained in safe, operable condition and/or arrange for replacement
• Ensure co-workers have the best physical resources available to complete their duties
• Facilitates departmental moves to new locations and space utilization
• Work with contractors during building repairs and construction
• Determine the need for repairs or renovations
• Oversees building projects, renovations
• Develop, implement, and review equipment records (included in Maintenance Logs)
• Establish procedures and contacts to ensure timely repairs of equipment requiring minor repairs on a frequent basis
• Make recommendations for purchase when replacement or new equipment is required
• Complete monthly physical, environmental, hazardous audits throughout the organization and provides the data and reports to Sun Life's Quality Management/Performance Improvement Committee.
• Ensures fire drills are conducted on an annual basis and reports to Sun Life's Quality Management/Performance Improvement Committee.
• Safety and Maintenance Training-The Maintenance Supervisor may arrange for or provide training for personnel as it relates to the safety and maintenance needs of the Clinic. Further, she/he may attend training programs relevant to the duties and responsibilities of this position
• Provide staff training in a variety of safety and maintenance topics including the effective utilization of the maintenance logs, completion of routine maintenance specific to the facility, equipment operations, multimedia fire safety training, and so forth
• Arrange and coordinate annual fire safety training for all organizational personnel
• Attend and participate in training opportunities and seminars relevant to this position
• Participate in the development of policies and procedures related to maintenance and safety as an ad hoc member of the Residential Services management team
• Assume duties of locksmith, maintaining key log, and installing and repairing locks, changing admittance codes, monitoring and installing security cameras to assure detection and recording of threats and loss prevention
• For remote locations only, in cooperation with and under the guidance of Technical Support Specialist and contract consultant, maintain networked computers, repairing and correcting problems encountered in the day-to-day operations, and setting up systems and networking protocols to allow use of business software.
• Sweep, mop, run vacuum, empty trash, clean toilets and sinks, dust, clean windows, and general clean-up of exterior of building per Housekeeping and building maintenance schedule Clean all air vents and duct work on a monthly basis
• Painting from prep to finish.
• Inspects, maintain and repair light ballasts along with small electrical jobs as needed.

ADDITIONAL RESPONSIBILITIES:

• Participate in in-service/education regarding Quality Improvement
• Perform all other related duties as assigned or requested
• Participates in annual trainings related to facilities maintenance.

Qualifications

KNOWLEDGE, SKILLS AND ABILITIES:

• Broad knowledge of maintenance of facilities and equipment
• Experience in estimating maintenance and repair costs are considered an asset
• Analytical and problem-solving skills
• Attention to detail but also the ability to see the implications for the bigger picture
• Teamwork
• Decision-making
• Organization, time management, prioritizing and the ability to handle a complex, varied workload
• Conduct daily duties in a professional manner
• The ability to lead and manage teams and projects

EDUCATION AND EXPERIENCE:

• Associates degree required
• Bachelor's degree in a related field preferred;
• 5 years' experience in all phases of building maintenance preferred
• Three years' experience maintaining networked computer systems
• Two years electrical experience
• One-year locksmith experience
• Five years building experience

QUALIFICATIONS FOR SAFETY OFFICER:

• Attendance at Hazardous Materials, Safety, Fire Safety, General Maintenance Safety, or any other related conferences/seminars when available
• Fire extinguisher training
• MSDS training
• Attendance at Emergency Preparation Trainings when available