Engineering Administrative Assistant

As part of the Engineering team, the Administrative Assistant will assist by supporting the engineering and project management teams in various organizational and data driven tasks.  

Ideally, the person who accepts this position will be well versed in project plan set reading and identification, as well as able to facilitate setting up meetings with other staff and outside clients or vendors as needed. Good written and verbal communications skills, as well as organizational skills are essential. All work associated with the Engineering Administrative Assistant will be via computer and cloud based programs. Attention to detail is critical in performing this role. The EAA should be sharp and flexible.

Responsibilities:

• File & organize PDF & CAD files on shared drives so that current designs are easily accessible to engineers
  • Notify the individuals on project team - typically lead engineer & project manager that new files exist
  • Keep the intake spreadsheet updated as documents are filed for auditing and to ensure tracking of intake
• Combine or split PDF files into the different project areas
• Manage intake of documents for new projects and input file information in relevant engineering systems
• Monitor and track work deliverables in Salesforce
• Request document updates when moving into another stage of design (50% > 100% > permit)
• Proofread permit sets and ensure all files listed as attached are included
• Communicate with clients on behalf of the engineers (relating to documents only) 
• Navigate cloud programs for updated files, or gather files requested by engineers in Procore, PlanGrid, Dropbox, BIM360, SharePoint, etc.
• Fill out & sign release forms for CAD document sharing if required by client
• Research and upload updated permit requirement checklists from AHJ (authority having jurisdiction - city, county, etc.) websites to Salesforce
• Track projects & tasks throughout the day in a timesheet  
• Maintain Google Doc notes for meetings & notes to self
• Answer the calls to the engineering team from clients or project managers
• Work with the interconnection team to fill out and file applications to utility companies.
• Process documentation and upkeep.
• Able to take on other needed tasks as they arise.

Qualifications:

• 2 years experience in solar PV and/or solar thermal desired
• 3 years administrative experience preferred
• Detail-oriented and well organized
• Excellent verbal and written communication skills
• Experience with Microsoft Excel, Word, Google Sheets, Google Docs, PowerPoint, OneDrive, SharePoint, Bluebeam, Adobe, and Sage preferred
• Self-motivated and able to work in a team environment
• General construction experience desirable 
• Able to type a minimum of 50 wpm

Benefits: 

Sun Light & Power offers a comprehensive benefits package that includes, but is not limited to:    

• Health- Sun Light & Power offers 8 different medical plans through Blue Shield and Kaiser 
• Dental- Sun Light & Power covers 100% of Delta Dental Gold PPO 
• Vision- Sun Light & Power covers 100% of the VSP Gold plan 
• Long-term disability insurance: Sun Light & Power covers 100% 
• FSA, HSA, and Commuter program    
• 13 PTO days, 9 paid holidays   
• 2 paid days for volunteering   
• 401(k) retirement plan   
• $500 annual stipend for tuition   
• Company Stock - Sun Light & Power annually allocates 8% of our 1,000,000 issued shares of the company to ESOP Participants based on a formula considering the number of employees, employee’s years of service and employee’s total compensation. Shares are vested over a 6-year period. 

Equal Employment Opportunity Statement:  

It is the policy of Sun Light & Power to provide equal employment opportunity to all persons without regard to sex, race, color, national origin, ancestry, citizenship, religion, age, physical or mental disability, medical condition, sexual orientation, gender identity or gender expression, military or veteran status, marital status, registered domestic partner status, genetic information, or any other basis protected by applicable federal or state law.  This policy applies to all aspects of employment, including but not limited to: recruitment, selection, training, promotion, transfer, compensation, demotion, termination, etc.