Office Manager

About SUNVEK Roofing

At SUNVEK Roofing, we pride ourselves on being the premier choice for reliable and experienced roofing services in Arizona since 1984. We are a cohesive team who values integrity, teamwork, and the relentless pursuit of excellence in everything we do. With decades of industry expertise, we understand the critical role that quality roofing plays in protecting homes and businesses. When you join SUNVEK Roofing, you become part of a team committed to delivering outstanding results and making a difference in the communities we serve.

Job Overview

The Office Manager at SUNVEK Roofing performs a key role in ensuring seamless day-to-day administrative operations and supporting both field and executive teams. This is a full-time, in-person position based in our Phoenix office.

This role requires:

• Expert-level command of ADP Workforce Now
• Strong working knowledge of ServiceTitan
• Hands-on experience in project-based procurement of construction materials, including the full purchase order lifecycle—from creation and issuance to tracking, reconciliation, and job costing alignment
• Proficiency in AIA billing formats, lien release documentation, and construction contract compliance, together with knowledge of collections and lien law.

The ideal candidate will be highly organized, detail-oriented, and possess a proactive attitude to identify process inefficiencies and implement solutions. This individual must thrive in a fast-paced environment, balance multiple priorities, and communicate clearly across all departments to ensure cohesive execution of operational tasks.

Key Responsibilities

HR & Payroll Management

• Administer all HR functions using ADP Workforce Now, including timekeeping, payroll, onboarding/offboarding, and benefits administration.
• Maintain accurate employee records and ensure compliance with all state and federal labor laws.

Technology & Systems Administration

• Serve as the in-house ServiceTitan expert, managing workflows, job costing, reporting, and data hygiene.
• Coordinate with the field and sales teams to ensure accurate system inputs and reporting.

Procurement & Vendor Coordination

• Manage project-based procurement of construction materials, including estimating, ordering, tracking, and reconciliation.
• Oversee the purchase order process, including PO creation, tracking, documentation, and alignment with job costing systems.
• Build and maintain relationships with suppliers to ensure cost-effective and timely delivery of materials.

Billing, Compliance & Legal Documentation

• Prepare and process AIA-style progress billings and handle related project invoicing requirements.
• Manage preliminary notices, lien waivers/releases, and maintain thorough compliance documentation throughout the project lifecycle.
• Interpret and apply construction contract legal terms to ensure company alignment with contractual obligations and mitigate risk.

Office Operations & Administration

• Oversee day-to-day office operations, including supplies, scheduling, facility management, and communication channels.
• Support accounting functions such as invoicing, job costing, and tracking receivables/payables in coordination with finance personnel.

Team & Customer Support

• Act as a liaison between internal departments to ensure seamless coordination and communication.
• Provide administrative support to executive leadership and assist in special projects as needed.

Qualifications

Required

• 3 years of experience managing administrative operations in a construction, roofing, or trades environment.
• Proficiency in ADP Workforce Now and ServiceTitan.
• Experience in construction materials procurement, including managing purchase orders and vendor coordination.
• Familiarity with AIA billing procedures, lien release processes, and contractual compliance documentation
• Exceptional organizational skills with a strong attention to detail.
• Excellent written and verbal communication skills.

Preferred

• Associate’s or Bachelor’s degree in Business Administration, Construction Management, or a related field.
• Experience with Arizona’s local suppliers and building code requirements.
• Familiarity with job costing and accounting software (Sage Intacct).
• Bilingual (Spanish/English) is a strong plus.

Compensation and Benefits

• Competitive base salary and annual bonus opportunity.
• Full benefits package, including health insurance, 401(k) with company match, and paid time off.
• Professional development and training opportunities.
• Supportive team environment focused on integrity and excellence.
• Exposure to best-in-class construction management systems.

Job Type: Full-time

Pay: $50,000.00 - $70,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Professional development assistance

Work Location: In person

Salary : $50,000 - $70,000