JUDICIAL ASSISTANT, APPOINTED

SUPERIOR COURT OF FULTON COUNTY:
JOB ANNOUNCEMENT FOR THE POSITION OF :
JUDICIAL ASSISTANT, APPOINTED
SALARY GRADE 17: $58,457:
Unclassified Position :
(Current Vacancy in Judges Chambers):
CLOSING DATE: Open Until Filled:

Job Summary:
The Judicial Assistant, Appointed provides complex administrative support for a trial court judge at the chambers level and functions as part of a team of cross-trained court professionals responsible for supporting the litigation process and docket case flow management. This position is appointed by an elected official and serves in a “highly intimate and sensitive position of responsibility”, under the direct supervision of the elected official.


Essential Duties:
Acts as office manager and administrator for judicial chambers. Coordinates resource identification and provision of services related to specific chambers functions based on operational support needs of judicial chambers team.to include the judge.

Handles all personnel, budget, finance, purchasing, inventory and equipment maintenance and facilities management activities for the judge and chambers staff.

Coordinates schedules travel and training, including expense reconciliation. Helps judge and staff successfully navigate applicable Fulton County administrative rules, regulations, policies, ensures procedural compliance.

Processes documents associated with the chambers' overall operations. Ensures fulfillment of chambers administrative requirements and serves as point of contact for administrative support internal and external contacts.

Prepares and composes legal documents and correspondence. Maintains confidential records relating to cases and office administration. Judicial Assistants are cross-trained to function as an integral part of the judicial litigation and docket management support team.

Reviews statistical data generated by the court's case management system and is required to understand and apply principles of differentiated case flow management.

Conduct research, update civil and criminal defendant statistical information, create reports, and dispositions on the computer, and other court systems as required.

Create and publish court calendars and notices. Schedule and coordinate logistics and planning associated with conducting complex jury trials, evidentiary hearings and case status conferences.

May perform civil case flow management and docket management functions and criminal case management back up and/or ancillary support as required, including preparing dispositions and providing in-court judicial support.

Provides lead direction as to assigned areas of responsibility and acts as liaison between judge, administrative support providers, attorneys, litigants, other agencies, and the public. Coordinates court activities with other agencies and courts.

Researches and resolves administrative as well as case flow docket management issues as assigned.

Provides public-facing customer service to jurors, court professionals, and other members of the public.

Qualifications:

Knowledge, Skills, and Abilities:
Requires knowledge of legal terminology. Legal documents. Court practices and procedures. Principles and practices of budget development and administration. Bookkeeping principals. General office practices, procedures, equipment, and technology.

Requires skill in drafting form legal documents. Proofreading. Organizing and prioritizing work. Using spreadsheet, database, word processing, and presentation software. Understanding, using, and explaining Court-specific computer applications to manage court processes, gather and analyze statistics, and create reports. Maintaining confidentiality. Building sustainable working relationships with other County personnel, officials, and the public. Communicating effectively with coworkers, supervisor, and the public. Generating enthusiasm and support for program objectives.

Education and Experience:
High School diploma or GED required, college degree preferred:, and two or more years of experience working in the legal profession or legal setting; three or more years of general secretarial and office management experience; or an equivalent combination of education and experience.

Licensing Requirements:
None required.

Physical Requirements:
Work is typically performed in an office-like environment. May work in high conflict situations and with difficult, sometimes dangerous parties. Positions in this class typically require talking, hearing, seeing, sitting, standing, walking, bending, reaching, fingering, lifting, and carrying.

Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

Performance Metrics:
Factor 1: Decision-Making
Operational:: In carrying out the process, there is a choice as to what and how operations will be completed.
Factor 2: Complexity
Patterned:: Studies information to determine what it means and how it fits together in order to get practical solutions.
Factor 3: Purpose of Contact
Collect/Exchange Information:: Purpose is to exchange or collect information. Involves relaying learned information that the receiver can readily understand in order to solve factual problems, errors, or complaints.
Factor 4: Line/Staff Authority
Individual Contributor:: No supervisory accountability.