Administrative Assistant

Summary: Responsible for being the first point of contact for clients, the public, and vendors.  Provides administrative support to the agency and coordinates efforts to maintain facilities and grounds at three locations.

Bilingual proficiency in Spanish is preferred but not required

Responsibilities:

Administrative Support:

• Receive public in a friendly professional manner
• Answer telephone calls and respond to emails from clients and the public and direct them to relevant staff
• Understand various agency programs to direct inquiries
• Use staff schedule to accurately relay information
• Provide administrative assistance to management
• Prepare communications, such as memos, emails, invoices, reports, and other correspondence
• Create and share meeting minutes
• Create and maintain filing systems, electronic and physical
• Organize and maintain office supplies
• Receive donated items, organize, and maintain items in identified areas
• Maintain, organize, and restock common client areas and workspaces
• Receive, sort, and distribute mail to the appropriate departments
• Comply with agency policies
• Attend training and meetings
• Maintain confidentiality when handling sensitive organizational or client information
• Be an ambassador for Susan B. Anthony Project. Participate in events, programs and promotions of awareness and advocacy
• Other duties, as assigned, to further the mission of the agency

Facilities/Maintenance Support:

• Work collaboratively with the Associate Director to support and track facilities and maintenance needs for all buildings
• Secure, coordinate, and schedule cleaning company to keep the office clean and safe
• Coordinate workflow of Facilities and Grounds staff
• Research vendors, secure quotes, and act as primary contact for vendors

Qualifications:

• Education and experience that may have been gained through college courses and relevant training, employment, or volunteer experience.
• Proficiency in Microsoft Office platform
• Excellent problem solving, communications and follow up skills
• Use of positive communications and proactive conflict resolution
• Ability to work with other agencies, systems, board and volunteers
• Knowledge of counseling and social services
• Ability to understand and incorporate the dynamics of domestic and sexual violence into work
• Ability to serve as an ambassador for Susan B. Anthony Project
• Participation in events, programs and other promotion of awareness and advocacy
• Able to lift and move 25 pounds.
• Patience and a sense of humor.

 Our Mission:

Susan B Anthony Project promotes safety, healing and growth for all survivors of domestic and sexual abuse and advocates for the autonomy of women and the end of interpersonal violence. 

EEO Statement: We respect diversity and accordingly are an equal opportunity employer that does not discriminate on the basis of race, color, religion, national origin, ancestry, alienage or citizenship status, age, disability, sex, marital status, veteran status, sexual orientation, genetic information or any other characteristic protected by applicable federal, state or local laws. SBAP is dedicated to insuring the fulfillment of this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities and general treatment during employment.

Job Type: Full Time

Schedule: Monday-Friday 8:30am-4:30pm

Work Location: In Person, Torrington CT

Salary: $22.50 an hour

Learn more about our organization.

Salary : $23