What are the responsibilities and job description for the AP/AR Specialist position at SVA | A Professional Services Company?
SVA is looking for an AP/AR Specialist to join our growing Internal Accounting team for our Madison, WI location. This is the opportunity you have been looking for! In this role, you will develop your skills, find your passion and the perfect fit. Collaborate with an accomplished and diverse team of professionals and enhance your career with personalized development opportunities. at a firm that has been certified as a Great Place to Work®! SVA You. Together, We Serve. People. Better.
The primary responsibility of the AP/AR Specialist is to maintain the accounts payable and accounts receivable records of SVA and its related entities.
Essential Functions
Important responsibilities and duties may include, but are not limited to, the following:
50% Accounts Payable
- Code and enter accounts payable into accounting software, as well as prepare and mail payments.
- Correspond with vendors to resolve issues and/or to get clarification.
- Prepare forms 1099 and other year-end reports as needed.
- Reconcile Elan charges weekly, code, and route for approval.
- Route invoices for approval and track invoices out for approval
40% Accounts Receivable
- On a monthly basis, review A/R aging reports and follow-up with Principals on outstanding 90-120 A/R balances.
- Assist the Principals in interpreting and resolving accounts receivable problems with clients.
- Assist the Principals and other appropriate staff, on research of client discrepancies, discuss any deviation from client payment plans, obtain appropriate approvals to have open credit applied, and, in general, keep the accounts receivable system as clean as possible.
- Upon request, provide special reports reflecting current status of client accounts.
- Maintain and monitor client information in TermSync (ePay/eInvoice cloud based system).
- When interacting with clients via phone/email encourage clients to sign up for ePay.
- Review client invoices. Make simple changes when necessary.
- Prepare and input daily client receipts into A/R systems.
- Prepare credit memo and billing adjustment requests for approval by the Principals.
- Prepare postage/expenses internal usage billing.
- Handle client bankruptcy documentation including the filing of SVA clients.
10% Other
- Duplicate, file and retrieve accounts receivable/payable materials as needed.
- Prepare bank reconciliations.
- All other duties as assigned.
Supervisory Responsibility
This position has no direct supervisory responsibilities, but may assist other internal accounting staff.
Qualifications
Education: Associate degree in Accounting or equivalent experience required.
Experience: 1-2 years accounting experience preferred.
Specialized knowledge: Acumatica, TermSync preferred.
Demonstrated Skills, Abilities, & Behaviors
- Strong knowledge of accounts receivable and accounts payable.
- Understanding of and ability to adhere to generally accepted accounting principles.
- Highly proficient with accounting software.
- Excellent written and verbal communication skills.
- Excellent organizational skills and attention to details.
- Proficient in Microsoft Office software.
- Ability to shift tasks on a regular basis.
- Ability to work under pressure and meet tight deadlines.
- Exemplify our core Values of Serve People Better, as well as our 31 SVA DNA Fundamentals
Apply Today!
Begin a long-term relationship with a company where motivation drives advancement. We invite you to explore employment opportunities with us and see how you can have an exciting and enjoyable career!
SVA is certified as a great workplace by the Great Place to Work® institute.
SVA participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.
SVA participa en E-Verify y proporcionará al gobierno federal la información de su Formulario I-9 para confirmar que usted está autorizado para trabajar en los EE.UU..
