What are the responsibilities and job description for the Campus Safety Administrative Assistant position at Sweet Briar College?
Job Details
Campus Safety Administrative Assistant
Sweet Briar College is a liberal arts college for women with a long history of forging female leaders. After a near closure in 2015, the College was saved by its alumnae and underwent dramatic transformation. Today Sweet Briar College is repeatedly named by the US News and World Report as one of the most innovative liberal arts colleges in the nation. Sweet Briar College is financially stable and actively growing again, attracting students who are drawn to it for its excellent liberal arts program, coupled with distinctive programs in women leadership, engineering, sustainability, arts and its legendary equestrian program.
Located in the foothills of Virginia's Blue Ridge Mountains approximately 12 miles north of Lynchburg and 54 miles south of Charlottesville. Its campus is one of the nation’s most spectacular, replete with nature sanctuaries, lakes, forests, trails, and most recently, vineyards, apiary and greenhouses.
The College boasts a modern core curriculum focused on women's leadership in the 21st century and undergraduate programs in the arts, sciences and humanities, as well as a Master of Arts in Teaching. It is one of only two women’s colleges in the United States with an ABET-accredited engineering degree. The women’s leadership core curriculum is innovative and energizing. When students graduate, they are persuasive communicators who know how to think on their feet and bring people together. No matter what they study or where they go, Sweet Briar women are prepared to lead. The campus community is a family of faculty, staff, coaches, and alumnae who support and encourage students and each other. With an average class size of eight students, students lead research, ask questions and forge supportive relationships with faculty that can last for decades.
Job Title: Administrative Assistant
Classification: Full time
Reports To: Director of Campus Safety
Job Summary/Objective: The incumbent is responsible for providing critical, confidential, and professional administrative support to the Campus Safety Department. Responsibilities include providing exemplary customer service and support of specific Campus Safety functions, including day to day operations, data entry, file maintenance, reports, coordination/communication of meetings, training, and conferences, and coordinating payroll and time entries for the department.
Position Type/Expected Work Hours: 37.5 hours per week, benefits eligible; Monday through Friday 8:30 am – 5:00 pm with flexibility for events and/or special projects as needed
Supervisory Responsibilities: None
Essential Responsibilities:
- Provide exceptional customer service and office management for all visitors and employees of the Campus Safety department through phone, email, and face to face interaction
- Prepare and proofread reports, spreadsheets, and documents; provide feedback and suggestions to Director of Campus Safety as needed
- Ensure accurate and timely payroll entries for the department on a bi-weekly basis
- Adhere to all requirements for Clery reporting
- Draft and maintain daily crime/fire log reports, schedules for employees, inventory and accounts for equipment, Report Exec system, and computer logs, in addition to other regular reporting
- Schedule van and other transportation requests
- Issues parking permits for staff, faculty, and students
- Process payments for hunting & fishing permits
- Schedule training to ensure compliance with all State requirements
- Operate two-way radio system for campus safety officers in the field
- Monitor the Campus Safety website for reports of crime or requests for assistance
Work Environment: Office environment, primarily indoors but some outdoor work may be required.
Physical Demands: Bending, sitting, standing, lifting of 5 pounds; extended periods of sitting/standing and computer work may be required.
Travel: As needed for professional development
Deadline for Submission: Review of applications will begin immediately and continue until the position is filled.
Other Duties: This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.
How to Apply: If applying for a faculty or staff position, please submit a Sweet Briar College employment application, cover letter, résumé and three professional references.
As an Equal Opportunity Employer, Sweet Briar College is committed to enhancing our community and encourages applications from qualified individuals with varied backgrounds, experiences and ideas who would increase the diversity of the College.
Required Qualifications:
- High School diploma or equivalent
- Prior administrative or customer service experience
- Extensive knowledge of Microsoft Office (Word, Excel, PowerPoint)
- Strong organizational skills and track record of sound judgement
- Strong analytical and financial acumen with the ability to think strategically
- Focus on accuracy and attention to detail is evident in work products
- Ability to communicate effectively, both orally and in writing
- Demonstrated ability to exercise sound judgment, act with urgency, make decisions, and elevate issues as appropriate
- Positive and approachable interpersonal style, able to win trust among co-workers
- Commitment to the long-term sustainability of the College
Preferred Qualifications:
- Bachelor’s degree
- Prior experience supporting a police or campus safety department
