Management Assistant Internal Quality Associate

SWJ Technologie specializes in providing engineering, planning, and project management services across various industries. We are currently seeking a Management Assistant / Internal Quality Associate candidate. This is a Part Time role and requires a flexible schedule, based in Tuscaloosa AL that requires an onsite presence. If you are eager to grow your career and make a meaningful impact in this position, we look forward to your application.

PURPOSE:
A highly skilled Quality Systems Support Specialist with advanced proficiency in ISO 9001 compliance and cross-functional administrative coordination. Adept at supporting internal and external audits, maintaining robust documentation and training systems, and ensuring effective corrective and preventive action (CAPA) tracking. Demonstrates expertise in developing and updating process documentation and SOPs in collaboration with department stakeholders. Excels in managing training records and onboarding initiatives to uphold quality awareness. Proactive in driving continuous improvement initiatives and lean practices. Known for maintaining tight document control protocols and offering dynamic administrative support across departments — including technical assistance in PowerPoint, Excel, data collection, and interdepartmental communication. A reliable team player committed to operational excellence and quality assurance.

RESPONSIBILITIES:

• ISO System Support:
  Assist in maintaining compliance with ISO 9001 (or other applicable standards). Ensure required documentation, records, and procedures are current and properly controlled.
• Audit Preparation & Support:
  Coordinate and support internal and external ISO audits. Prepare documentation, follow up on findings, and track corrective actions to closure.
• Process Documentation:
  Help develop, standardize, and update process descriptions, Standard Operations Procedures, and work instructions in collaboration with department leaders.
• Corrective & Preventive Actions (CAPA):
  Record, track, and follow up on nonconformities, improvement actions, and audit findings using internal tools or spreadsheets.
• Training and Records Management:
  Maintain training matrices and records. Support onboarding and awareness of quality procedures among employees.
• Continuous Improvement:
  Identify opportunities for improving internal processes and support implementation of lean or process optimization initiatives.
• Document Control:
  Ensure controlled versions of quality-related documents are correctly distributed and obsolete versions are removed.
• Cross-Department Coordination:
  Collaborate with production, engineering, HR, and management to support quality system compliance across departments.
• Cross-Department Administrative Support:
  Resume conversion for TA, Power-point support for BUM, Excel charts for F&C, Inventory data collection as well as errands for Management.

EDUCATION:

• Bachelor’s degree in Engineering, Administration or Quality fields.
• Internship or Co-op experience in the automotive or mechanical fields required.

REQUIRED SKILLS:

• A valid driver's license is required with clear records.
• Good understanding of ISO 9001 or willingness to attain knowledge to guide the company and oversee process and document control. Some Training can be provided.
• Strong organizational skills and attention to detail.
• Extensive experience in Microsoft Office: Word, Excel, PowerPoint and Outlook.
• Familiarity with document management systems would be an advantage.
• Ability to write and organize clear process documentation.
• Effective communication and collaboration skills. Very good verbal communication and phone conversation skills.
• Self-driven, structured, and able to manage multiple tasks with minimal supervision.

PHYSICAL REQUIREMENTS:

• • Work is normally performed in an office, laboratory, manufacturing floor, or machine shop setting where physical work includes, but is not limited to, sitting, standing, reaching, kneeling, bending, and lifting up to 25 lbs.
  • Must be able to understand and comply with all relevant safety practices

FLSA STATUS/WORKING SCHEDULE:

• • Location: Tuscaloosa, AL
  • Schedule: Part Time
  • Assignment Start: ASAP

DISCLAIMER:
This job description is a high-level overview of general expectations of this position. It is not intended to list every responsibility of the position, nor does it represent an employment contract of any kind.

SWJ TECHNOLOGY and all of its subsidiaries (i.e., NGE EQUIPMENT and ProjectOne US) are Equal Opportunity Employers and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender, disability status, protected veteran status, or any other characteristic protected by law.

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