What are the responsibilities and job description for the Events Coordinator position at Syracuse University?
Job #
039658
Department Code
22401-2201
Department
Falk College - Dean
Job Title
Events Coordinator
Location
Syracuse, NY
Pay Range
Commensurate with Experience
Staff Level
S5
FLSA Status
Exempt
Hours
Standard University business hours
8:30am – 5:00pm (academic year)
8:00am – 4:30pm (summer)
8:30am – 5:00pm (academic year)
8:00am – 4:30pm (summer)
Hours may vary based on operational needs.
Job Type
Full-time
Campus
Syracuse, NY
Unionized Position Code
Not Applicable
Job Description
The College Events Coordinator is responsible for the planning, coordination and implementation of all events within Falk College. The primary responsibilities will focus upon major Departmental and College-wide events involving current students, their families and faculty, such as coordinating Opening Weekend and Convocation. Responsibilities associated with such events, and those that are connected to University-wide events, include ensuring effective communication with intended participants, coordination of all logistics (invitations, catering arrangements, space set up, etc.) related to the events, and coordination with associated University offices. The Coordinator will also provide essential support to the Dean’s Executive assistant in the Dean’s Office. Candidate must work effectively as part of a team.
Qualifications
Bachelor’s degree and 5 plus years’ experience or equivalent in alumni affairs, public relations, event planning or related field.
Job Specific Qualifications
- Excellent communication and interpersonal skills, together with the ability to work collaboratively and courteously.
- Demonstrably strong writing, planning and organizational skills.
- Flexibility and initiative, as well as the ability to work independently, combined with the skills for thriving in a team environment to achieve college goals.
- High professional and ethical standards for handling confidential information.
- Ability to organize and complete multiple tasks simultaneously with close attention to detail and prioritization to meet deadlines.
- Ability to travel and work evenings and weekends as needed.
Responsibilities
- Support functions of the Dean’s office supporting the mission of the college and the departments and providing assistance facilitating the major events within their areas such as opening weekend, alumni weekend and commencement.
- Act as primary back-up support for the Dean’s Executive Assistant.
- Maintain a master events calendar that is available/shared across the college.
- Schedule room assignments for events throughout the college.
- Train college staff regarding event protocols to be followed uniformly across the college including budgeting, caterings, communications, etc.
- Develop and maintain strong positive communication and relationships with Falk
- Alumni through events in coordination with Falk’s Dean’s Office, Office of Advancement, academic departments and Career Services. Work collaboratively with Falk Career Services, develop and execute programs for alumni to return to campus to assist students through mentoring, alumni panels, information sessions, lunch-and-learn sessions, etc. Reunions and special events for alumni, serving as primary liaison with Syracuse University Alumni Office and key organizer for Falk activities during Orange Central, Coming Back Together, and other reunion-focused activities.
- Collaborate with other offices within Syracuse University, e.g., Parents Office, Office of Special Events, Alumni Relations, Alumni and Donor Records, Publications, etc. to ensure effective participation in University-wide events.
- Coordinate with Department Chairs all special events as needed (such as the Social Work NYC field trip and reception, Child and Family Studies-Quality Child Care Seminar, Nutrition- Alumni Reception at national conferences, Marriage and Family Therapy Lecture Series, Sport Management- WISE Seminar, department alumni events, etc.); make arrangements for College’s dinner/sponsored table events (fundraising dinners/luncheons, commencement box, Arents dinner, CBT dinner, etc.).
Physical Requirements
Not Applicable
Tools/Equipment
Not Applicable
Application Instructions
In addition to completing an online application, please attach a resume and cover letter.
About Syracuse University
Syracuse University is a private, international research university with distinctive academics, diversely unique offerings and an undeniable spirit. Located in the geographic heart of New York State, with a global footprint, and nearly 150 years of history, Syracuse University offers a quintessential college experience.
The scope of Syracuse University is a testament to its strengths: a pioneering history dating back to 1870; a choice of more than 200 majors and 100 minors offered through 13 schools and colleges; nearly 15,000 undergraduates and 5,000 graduate students; more than a quarter of a million alumni in 160 countries; and a student population from all 50 U.S. states and 123 countries. For more information, please visit www.syracuse.edu.
The scope of Syracuse University is a testament to its strengths: a pioneering history dating back to 1870; a choice of more than 200 majors and 100 minors offered through 13 schools and colleges; nearly 15,000 undergraduates and 5,000 graduate students; more than a quarter of a million alumni in 160 countries; and a student population from all 50 U.S. states and 123 countries. For more information, please visit www.syracuse.edu.
About the Syracuse area
Syracuse is a medium-sized city situated in the geographic center of New York State approximately 250 miles northwest of New York City. The metro-area population totals approximately 500,000. The area offers a low cost of living and provides many social, cultural, and recreational options, including parks, museums, festivals, professional regional theater, and premier shopping venues. Syracuse and Central New York present a wide range of seasonal recreation and attractions ranging from water skiing and snow skiing, hiking in the Adirondacks, touring the historic sites, visiting wineries along the Finger Lakes, and biking on trails along the Erie Canal.
EEO Statement
Syracuse University is an equal-opportunity, affirmative-action institution. The University prohibits discrimination and harassment based on race, color, creed, religion, sex, gender, national origin, citizenship, ethnicity, marital status, age, disability, sexual orientation, gender identity and gender expression, veteran status, or any other status protected by applicable law to the extent prohibited by law. This nondiscrimination policy covers admissions, employment, and access to and treatment in University programs, services, and activities.
Commitment to Supporting and Hiring Veterans
Syracuse University has a long history of engaging veterans and the military-connected community through its educational programs, community outreach, and employment programs. After World War II, Syracuse University welcomed more than 10,000 returning veterans to our campus, and those veterans literally transformed Syracuse University into the national research institution it is today. The University’s contemporary commitment to veterans builds on this historical legacy, and extends to both class-leading initiatives focused on making an SU degree accessible and affordable to the post-9/11 generation of veterans, and also programs designed to position Syracuse University as the employer of choice for military veterans, members of the Guard and Reserve, and military family members.
Commitment to a Diverse and Inclusive Campus Community
Syracuse University maintains an inclusive learning environment in which students, faculty, administrators, staff, curriculum, social activities, governance, and all other aspects of campus life reflect a diverse, multi-cultural, and international worldview. The University community recognizes and values the many similarities and differences among individuals and groups. At Syracuse, we are committed to preparing students to understand, live among, appreciate, and work in an inherently diverse country and world made up of people with different ethnic and racial backgrounds, military backgrounds, religious beliefs, socio-economic status, cultural traditions, abilities, sexual orientations and gender identities. To do so, we commit ourselves to promoting a community that celebrates and models the principles of diversity and inclusivity.
Salary : $48,900 - $62,000
Special Events Driver
First Student | First Transit -
Syracuse, NY
