What are the responsibilities and job description for the Executive Assistant position at T2 Systems?
T2 Systems is the largest parking, mobility, and transportation provider in North America, with more than 25 years in the parking management industry and currently serving thousands of parking professionals. We integrate the best people, processes, and technology to provide powerful, high performance, and secure parking solutions. T2 Systems is headquartered in Indianapolis, Indiana with its Canadian office located in Burnaby, BC.
We didn't become an industry leader by chance – we push the envelope to provide more innovative and advanced solutions for our customers. Which wouldn't be possible without employees who strive for success, work together, and are hungry to learn, grow, and lead.
If you are looking for a new opportunity, we invite you to apply and talk about the possibilities of starting a rewarding new chapter of your career!
Job Summary
This position is located in our Indianapolis office and provides executive assistant support to the CEO and senior leadership team (SLT) as needed and is responsible for some facilities & office management duties.
Essential Responsibilities:
- Efficiently manage complex calendar for the CEO, scheduling numerous meetings and coordinating appointments across departments and corporate headquarters to ensure timely meetings
- Coordinate calendar for executive meeting cadences and quarterly town halls; coordinate travel as requested; manage day-of meeting and event logistics (room set-up, food and beverage procurement, etc.)
- Facility & Office Management: In partnership with HR Generalist, manage and maintain the Indianapolis office including facility maintenance management, office/kitchen supplies & furniture, other office management duties as assigned
- Administrative Support to CEO: Assist with processing invoices, budgets, expense reports, PTO request management, material creation and copies for meetings.
- Ad Hoc Projects / Activities: Provide administrative assistance to departments as needed.
- Responsible for managing travel arrangements and logistics.
Qualifications: To perform this position successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Associate degree or bachelor's degree in related field preferred, or commensurate experience
- Three to five years of experience in an administrative role supporting executive level leaders (SVP or C-Suite) required
- Intermediate to advanced competency in Microsoft Office Suite & other business software.
Knowledge, Skills and Abilities
- Excellent technical & organizational skills.
- Excellent verbal & written communication skills with the ability to interact with all levels in the organization.
- Proven experience in providing excellent customer service (internal and external) and working with confidential information.
- Ability to work independently and anticipate needs of CEO based on prior tasks and requests
- Ability to prioritize tasks and tactfully negotiate priority with end users.
- Ability to work under deadline pressure and extra hours if needed in a fast-paced, rapidly changing / ambiguous environment.
- Ability to handle sensitive information and maintain confidentiality.
With your explicit consent which you provided as part of the application process, we will retain candidate personal data solely for the business purpose for which it was collected. In no event will we retain such data more than two (2) years following the closure of the recruitment process relating to the role for which you applied or in the event other related job opportunities arise within the company. Verra Mobility Applicant Privacy Notice
T2 Systems is an Equal Opportunity Employer, qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.
