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Executive Assistant

TalentPlug LLC
Los Angeles, CA Full Time
POSTED ON 2/25/2025 CLOSED ON 5/23/2025

What are the responsibilities and job description for the Executive Assistant position at TalentPlug LLC?

Summary :

  • Our client, an Am 100 law firm is seeking an Executive Assistant to provide comprehensive administrative support to their Litigation Practice Group.
  • This role is vital for delivering top-tier support to both internal and external stakeholders.

Key Responsibilities :

  • Maintain a physical presence to enhance teamwork and ensure smooth operations.
  • Facilitate client communications and coordinate meetings.
  • Manage administrative tasks including finance, billing, document creation, and maintaining case files.
  • Draft, format, and proofread legal documents, ensuring compliance with court and firm standards.
  • Track deadlines and court dates, assist with the discovery process and manage e-Discovery with vendors.
  • Support client billing, manage calendars, schedule travel, and track expenses.

    • Proficiencies :

  • Skilled in Intapp Time, Chrome River, and iManage.
  • Strong multitasking abilities and excellent attention to detail.

    • Qualifications :

  • Minimum of 6 years in a litigation support role.
  • Associate’s or Bachelor’s degree preferred.
  • Notary certification is a plus.

    • Skills and Certifications [note : bold skills and certification are required]

  • Skilled in Intapp Time, Chrome River, and iManage.
  • Expert in e-filing across State and Federal courts.
  • Deep knowledge of court rules and legal document standards.
  • Proficient in MS Office applications and document management systems.
    • Compensation :
  • Full-time
  • Benefits - Full
  • Relocation Assistance Available - No
  • Commission Compensation - No
  • Bonus Eligible - No
  • Overtime Eligible - No
  • Interview Travel Reimbursed – No

    • Candidate details :

  • 5 to 7 years’ experience
  • Seniority Level - Mid-Senior
  • Management Experience Required - No
  • Minimum Education - Associate's Degree
  • Willingness to Travel - Never

    • Ideal Candidate :

  • The ideal candidate will have experience working for a major law firm. Solid background required.

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