What are the responsibilities and job description for the CONTRACTS MANAGER position at Teichert?

Position Description

Purpose

The Contracts Manager is responsible for managing the development, negotiation, and administration of contracts between company and customers / vendors throughout their lifecycle. This role ensures that all contracts comply with legal and regulatory requirements and meet the organization's policies and standards. The Contracts Manager works closely with various departments to facilitate contract negotiations, manage risks, and ensure effective and efficient contract performance. The Contracts Manager provides support for the Legal, Credit and Risk departments and is responsible for all contract administration processes, which include but not limited to research and document preparation, review and revision, negotiation, tracking, job setup, compliance tracking, record retention and ad hoc projects and requests. The position is responsible for maintaining communication, both verbal and written on a timely basis.

Focus & Scope

Essential duties and responsibilities, i.e. those which are basic, necessary, and an integral part of the job, are indicated below :

Company / Entity

Lead the contract review and negotiations process with clients, and other stakeholders to establish favorable contract terms and conditions that align with company objectives while mitigating risks.
Review, draft, and revise contracts, including non-disclosure agreements, construction contracts, purchase orders, change orders, warranty claims, vendor and subcontractor agreements, and to ensure accuracy, compliance, and legal integrity.
Monitor compliance with contractual obligations and regulatory requirements, ensuring adherence to industry standards, legal regulations, and company policies.
Support the management of contractual risks, including liabilities, indemnities, and warranty, to protect the interests of the company.
Maintain an organized system for contract documentation, tracking key milestones, deadlines, and deliverables, and provide timely follow-up and updates to relevant stakeholders.
Support the cultivation of strong relationships with clients, suppliers, and partners to foster timely contract execution and dispute resolution.
Identify opportunities for process improvement in contract management practices, policies, and procedures to enhance efficiency and effectiveness. Oversees and is responsible for technology enhancements to create efficiencies and productivity for all areas under the jurisdiction of the Contracts Manager.
Collaborate with cross-functional teams, including estimating, sales / business development, legal, finance, and operations, to coordinate contract activities and achieve strategic business objectives.
Support Estimating and Procurement team members' negotiations with subcontractors / suppliers to establish favorable terms and conditions as needed.

Technical / Specialty Area

Prepare regular reports and analyses on contract performance, including financial metrics, compliance status, and risk assessment, to inform decision-making and support business planning.

Oversee administrator staff or others needed to support administrative tasks including but not limited to contract lifecycle management, template management, task progress tracking, e-signature management, dates and expirations,

Develops and oversees contract management strategies for the organization. Specifically organizes and leads cross-functional team(s) to implement, monitor and manage contract strategies and initiatives. Provide subject matter expertise while working with business units and senior management in negotiation of customer and vendor contracts.

Prepares timely reports related to the status of contract management as required by operation and management.

Assists operations and FAST as required with contract / subcontract negotiations

Prepares and coordinates legal documents related to contract activates including but not limited to assignments, escrow agreements, estoppels, certifications and financing supporting documents.

Prepares annual and departmental budget and prepares quarterly reviews and projections. Approve department expenditures against the approved budget.

Builds and sustains effective business partnerships with internal clients. Maintains a customer focus through communication and understanding the line of business needs. Improves end user understanding and commitment to corporate credit policies and industry best practices. Works with subject matter specialists to gather and assess business requirements. Monitors and maximizes customer satisfaction using standardized reporting metrics.

Assumes responsibility for productivity of staff. Maximizes employee performance and professional growth. Specifically, provides vision and direction to function as a cohesive unit; oversees regularly planned meetings; develops staff by evaluating performance, providing coaching, training, and mentoring opportunities.

Visibly supports Teichert's Injury Prevention and Safety program, the implementation / interpretation of safety programs, and active participation in safety meetings and training sessions. Proactively identifies and communicates safety improvements and hazardous / potentially hazardous conditions to maintain a safe and healthy work environment and meet corporate safety standards.

Relationships, Qualifications, and Requirements

Key Relationships

Reports to :

Director of Financial Risk Management

Position Description Cont.

Direct Reports :

Contract Administrators, Subcontract Administrators

External Customers :

Customer / Clients, Suppliers, Vendors, Subcontractors, Law firms, Bond Brokers

Internal Customers :

Regional & Area Managers, Project Managers, Estimators, Chief Legal Officer, Financial Risk Management, Credit, Project Accounting, Labor Compliance

Role Qualifications & Requirements

Education :

Bachelor's degree in Business Administration, Contract Management, Finance, Law or equivalent combination of technical training and related experience

Experience& Industry Expertise :

Minimum of 7-10 years' experience negotiating large construction or procurement contracts in an organization with more than $500m in annual sales.

Experience supervising others

Specific Job Requirements :

Successful completion of pre-employment drug, alcohol, and background investigation

Valid Driver's License

Current on all company required safety and regulatory training

Ability to preserve confidential and proprietary information and avoid conflicts-of-interest

Thorough knowledge of construction laws, including Mechanic's liens, construction defects and indemnification

Comprehensive understanding of the end-to-end construction procurement process

Excellent understanding of the construction and materials industries, particularly in infrastructure / heavy construction and construction material sales

Excellent negotiation skills including the ability to achieve positive outcomes while working with all different type of customers

Ability to build and lead cross-functional teams

Strong ability using rigorous logic and sound reasoning to solve difficult problems

Ability to plan and manage projects within area of responsibility

Driven to meeting or exceeding business and financial milestones

Excellent judgment and decision-making

Demonstrated ability to persuade and influence senior leaders across departments

Strong communication skills : verbal, written, presentation, facilitation and listening

Ability to collaboratively develop and engage others in a commitment to contract management strategy, values and goals

Strong focus on customer satisfaction including ability to achieve win-win negotiations

Ability to interpret, summarize and communicate complex reports, analysis and information to others in a way that is easily understood

Strong time management skills

Strong knowledge of Microsoft Office Suite, PowerBI, Vista by Viewpoint and SaaS type systems

Competencies

Relationship Management

Business Awareness

Communications

Negotiations

Organization and Management

Customer Focus

Learning Orientation / Innovation

Judgment and Decision

Action Oriented

Leadership

Equipment Used, Physical Demands and Work Environment

Equipment Used :

Personal computer, 10-key, telephone

Physical Demands & Work Environment : The physical demands and work environment characteristics are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical : Sitting for long periods of time working at the computer. Close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus. May work long hours during peak seasons.

Work Environment : Typical office environment with adequate temperatures and lighting, low levels of noise.

Notices

BASE SALARY RANGE :

126,667.00 - $177,333.00

The range displayed reflects the range the company reasonably expects to pay for the position. The actual base salary is subject to variation due to the role, level, geographic location, relevant education, training, or experience, among other factors.

Employer Disclosure Statement

The above statements and job description is intended to describe the nature and level of work being performed within this job. They are not intended to be an exhaustive list of all responsibilities, duties, and tasks. Other similar or additional duties are performed as assigned.

Equal Opportunity Employer

Teichert and its subsidiaries are proud to be an equal opportunity workplace. Individuals seeking employment at our company are considered without regards to age, ancestry, color, race, gender (including pregnancy, childbirth, or related medical conditions), gender identity or expression, sexual orientation, genetic information, marital status, medical condition, mental or physical disability, national origin, protected family care or medical leave status, religion, military or veteran status, or any other characteristic protected by federal, state, or local laws.

Notice to Staffing Agencies

Teichert, Inc. and its subsidiaries (Teichert) will not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to Teichert, including unsolicited resumes sent to a Teichert mailing address, fax machine or email address, directly to Teichert employees, or to Teichert's resume database will be considered Teichert property. Teichert will NOT pay a fee for any placement resulting from the receipt of an unsolicited resume. Teichert will consider any candidate for whom an Agency has submitted an unsolicited resume to have been referred by the Agency free of any charges or fees. Agencies must obtain advance written approval from Teichert's recruiting function to submit resumes, and then only in conjunction with a valid fully-executed contract for service and in response to a specific job opening. Teichert will not pay a fee to any Agency that does not have such agreement in place. Agency agreements will only be valid if in writing and signed by Teichert's Human Resources Representative or his / her designee. No other Teichert employee is authorized to bind Teichert to any agreement regarding the placement of candidates by Agencies.

Salary : $126,667 - $177,333

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