What are the responsibilities and job description for the Payroll and Benefits Specialist position at Tempe Mechanical?
Job Title: Payroll and Benefits Specialist
Tempe Mechanical is growing, and we need you! We offer competitive pay, a full range of benefits, PTO, sick time, company events and more. Join our team today!
Our Mission and Vision
To Empower people, families, and clients by creating a workplace where tradesmen and women can learn and develop essential life skills.
To raise a community of skilled people that will build the future and improve the quality of life for individuals and organizations.
Your Purpose in this Role
The Payroll & Benefits Specialist is responsible for executing the company's payroll and employee benefits programs with a high level of accuracy, compliance, and confidentiality. This role serves as the internal expert for payroll processing, benefits administration, tax compliance, and regulatory reporting, ensuring employees are paid correctly and receive the benefits they are entitled to while protecting the company from financial and compliance risk.
This position plays a critical role in supporting workforce stability, financial integrity, and employee trust.
Pay
Key Responsibilities
Based on skills, experience, performance and ongoing training attendance.
Payroll Management
HR Director
Benefits
We're an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.
Tempe Mechanical is growing, and we need you! We offer competitive pay, a full range of benefits, PTO, sick time, company events and more. Join our team today!
Our Mission and Vision
To Empower people, families, and clients by creating a workplace where tradesmen and women can learn and develop essential life skills.
To raise a community of skilled people that will build the future and improve the quality of life for individuals and organizations.
Your Purpose in this Role
The Payroll & Benefits Specialist is responsible for executing the company's payroll and employee benefits programs with a high level of accuracy, compliance, and confidentiality. This role serves as the internal expert for payroll processing, benefits administration, tax compliance, and regulatory reporting, ensuring employees are paid correctly and receive the benefits they are entitled to while protecting the company from financial and compliance risk.
This position plays a critical role in supporting workforce stability, financial integrity, and employee trust.
Pay
Key Responsibilities
Based on skills, experience, performance and ongoing training attendance.
Payroll Management
- Process payroll on a weekly basis
- Ensure accurate time, overtime, shift differentials, bonuses, commissions, per diem, and reimbursements
- Maintain and audit payroll records to ensure accuracy and compliance
- Reconcile payroll reports to general ledger and resolve discrepancies
- Manage wage garnishments, child support, tax levies, and other deductions
- Administer payroll corrections, retro pay, and off-cycle payrolls
- Maintain compliance with FLSA, state wage laws, and prevailing wage rules
- Ensure accurate filing and payment of federal, state, and local payroll taxes
- Work with accounting to prepare and reconcile quarterly and annual tax filings (941s, SUI, W-2s, 1099s)
- Serve as primary contact for payroll tax agencies and audits
- Maintain compliance with ACA, FMLA, and applicable state labor laws
- Monitor legislative changes affecting payroll and benefits and implement updates
- Administer medical, dental, vision, life, disability, and retirement plans
- Manage enrollments, terminations, qualifying life events, and open enrollment
- Reconcile benefit invoices and resolve carrier discrepancies
- Act as the employee liaison for benefits questions and issues
- Ensure timely and accurate deductions and employer contributions
- Support COBRA, leaves of absence, and benefit continuation
- Maintain HRIS, payroll, and benefits system accuracy
- Run and analyze payroll and benefits reports for leadership, finance, and audits
- Support workers' compensation audits, ACA reporting, and benefit census requests
- Protect employee confidentiality and sensitive data at all times
- Provide high-level customer service to employees regarding pay and benefits
- Educate employees on benefit programs and payroll processes
- Assist HR with onboarding, offboarding, and compliance documentation
- 5 years of advanced payroll and benefits administration experience
- Strong knowledge of federal and state wage & hour laws
- Proficiency in payroll systems and HRIS platforms (isolved preferred)
- Advanced Excel and reporting skills
- Exceptional attention to detail and accuracy
- Ability to manage confidential information with discretion
- Compliance-driven mindset
- Analytical and problem-solving skills
- Strong organization and time management
- Excellent written and verbal communication
- Customer-focused and service-oriented
- Ability to handle high-volume payroll with accuracy under deadlines
HR Director
Benefits
- Medical Insurance
- Dental Insurance
- Vision Insurance
- Life Insurance
- Profit Sharing Retirement Plan
- ZayZoon – Wages on Demand
- 6 Paid Holidays
- 48 Hours of Paid Time Off
- 40 Hours of Sick Time
- Corporate Office: 303 W Elliot Rd Suite 101 Tempe, AZ 85284
We're an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.