Administrative Associate V

Job TitleAdministrative Associate V Agency Texas A&M University - San Antonio Department Department Of Counseling, Health & Kinesiology Proposed Minimum SalaryCommensurate Job LocationSan Antonio, Texas Job TypeStaff Job Description Works under general supervision and provides administrative support for a unit or specialized activity including the exercise of discretion and independent judgment concerning matters of significance. Responsibilities: Assist the Department Chair with all administrative needs for the department. Manages the full range of business activities for the Department of Counseling, Health & Kinesiology. Maintain department records including faculty office hours, load reports, overloads, reassigned time requests, syllabi, textbook adoptions, low-enrolled class requests, travel requests and vouchers, independent study requests, and overload requests. Schedules/coordinates appointments and meetings, screens calls and takes messages, travel arrangements for the department chair. Prepares and processes timesheets, monthly payroll, and letters of appointment for department faculty. Assists faculty search committees with correspondence and maintenance of files. Maintains office equipment and assists in acquiring departmental supplies. Develop, monitor, and report on all departmental accounts & submit monthly reconciliations for accounts. Maintaining departmental office supplies and purchases for the department. Tracking external and internal grants for the department and purchases related to grants. Assist in monitoring the yearly assets for the department. Oversee annual fiscal year closing for the department. Serve as accountability property officer, liaison with financial, payroll, and human resources, and office manager delegate. Participates in hiring, training, and supervising student assistant Education and Experience: High school diploma or equivalent. Five (5) years of related experience. Knowledge, Skills, and Abilities: Knowledge of word processing, spreadsheet, and database applications; Knowledge of accounting and budgeting for the department. Ability to multitask and work cooperatively with others; Excellent written communication, analytical, interpersonal, and organizational skills; Ability to work in a high stress environment; Ability to work with sensitive information and maintain confidentiality; Ability to work independently once given a project. Applicant Instructions: Please make sure to provide the following documents: Cover Letter Resume / CV References – at least two - three professional references For detailed instructions on how to apply for any position on our website, please use the following link: http://www.tamusa.edu/humanresources/job-opportunities/index.html Summary of Employee Benefits: https://www.tamusa.edu/human-resources/documents/summary-of-employees-benefits.pdf Texas A&M University-San Antonio values community engagement and encourages applicants who are committed to advancing the well-being and prosperity of our communities. Please ensure that all required documents are uploaded prior to submitting the application. Once the application is submitted, no changes or revisions can be made. If you have issues with adding documents to your application, please contact HR at 210-784-2058. In compliance with ADA, if accommodations are needed for the application process, please contact HR at (210) 784-2058. All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check. Equal Opportunity/Affirmative Action/Veterans/Disability Employer. Established as a standalone university in 2009, Texas A&M University-San Antonio (A&M-San Antonio) is a comprehensive four-year public university that reflects the heritage-rich community it serves. Situated on nearly 700 acres in South San Antonio, A&M-SA is a Military Embracing institution offering over 40 undergraduate and graduate programs to close to 7000 students. A&M-San Antonio is quickly expanding to fill its campus grounds in South San Antonio. Due to the rapid growth, the University's footprint is transforming with Esperanza Hall, the first residence hall having opened in fall 2017, the Science & Technology Building, which opened in spring 2018, Classroom Hall which opened in fall 2020 and our newest building for the College of Business and University Library scheduled to open fall 2022. The University's core values of being “student centered, equity minded, inclusive and respectful, visionary, a catalyst for opportunity, collaborative and committed to excellence”, provide a foundation for its world-class faculty to inspire graduates to be lifelong learners and responsible global citizens. A&M-San Antonio will continue growing as an economic and social catalyst while becoming nationally recognized for student and academic success. Texas A&M University-San Antonio values community engagement, and encourages applicants who are committed to advancing the well-being and prosperity of our communities. Texas A&M University-San Antonio is an Equal Opportunity/ Affirmative Action/ Veterans/ Disability Employer. If you need assistance in applying for this job, please contact (210) 784-2058. The following links will open in a new tab Texas A&M - San Antonio Home Page Human Resources Home Page Annual Security Report Americans with Disabilities Act Benefit Programs Overview of TRS and ORP Summary of New Employee Benefits Cost of Living Calculator Notice of Nondiscrimination and Abuse