SRS Sponsor Billing Administrator I

Job TitleSRS Sponsor Billing Administrator I Agency Texas A&M University Department Sponsored Research Services Proposed Minimum SalaryCommensurate Job LocationCollege Station, Texas Job TypeStaff Job Description Our Commitment Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & identities. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service. Who We Are Sponsored Research Services (SRS) provides research administration services to The Texas A&M University System. We further the research goals of the university by delivering efficient and superior service to members of the Texas A&M System research community. Through our services, SRS teams work with several stakeholders to ensure the success of research projects. To learn more, visit https://vpr.tamu.edu/division-units/sponsored-research-services. What We Want SRS is seeking an SRS Research Administrator I responsible for preparing sponsor invoices and financial reports, verifying financial data and providing excellent customer service. The preferred candidate will have a bachelor’s degree in Accounting and at least one year of accounting experience in a business office. Experience with university or government fiscal office is a plus. We seek to hire a candidate who loves working as part of a team in a fast-paced environment, providing exceptional customer service in a consultative manner, and possesses excellent communication skills. If the description sounds interesting to you, we invite you to apply to be considered for this opportunity to join our team. What You Need To Know Compensation will be commensurate to selected hire’s experience A cover letter and resume are strongly recommended Qualifications Required Education and Experience: Bachelor’s degree or any equivalent combination of education and experience Required Knowledge, Skills, and Abilities: Ability to analyze financial information Excellent verbal and written communication and interpersonal skills Proficient in word processing and spreadsheet software Ability to handle time sensitive matters Ability to multi-task and work cooperatively with others Preferred Qualifications: Bachelor’s degree in Accounting One year accounting experience in a business office Experience with university or government fiscal office Responsibilities Sponsor Billing- Processes, analyzes, reconciles and submits billing for sponsored research projects using FAMIS transactions. Prepares, analyzes, reconciles, and submits accurate, timely financial deliverables and special reports/forms in compliance with sponsored research award requirements on SRS managed sponsored research accounts. Assists in resolving reconciliation problems, financial deliverable issues, and collection of outstanding invoices. Analyzes expense related issues including unallowable expenses, incorrect items or charges, and over budget errors and assists SRS Research Administrators in making necessary corrections. Assists in planning of necessary steps when invoices are rejected for programmatic reasons such as: technical deliverables not complete or disagreement on contract terms. Requests justifications for specific expenditures when requested by sponsors. Works collaboratively on processes that cross functional areas. Reporting- Prepares and submits quarterly, annual, and final financial reports according to sponsor and award requirements using FAMIS transactions. Attends meetings to discuss collection efforts for outstanding invoices, including meetings with representatives from A&M System Members served by SRS. Deliverables Tracking- Creates and tracks deliverables in award management system Maestro. Enters billing schedules into Maestro. Reviews sponsored research award documents to determine billing and reporting requirements and schedules. Working collaboratively with SRS Research Administrators to facilitate effective and efficient submission of financial deliverables including: confirming all expenses have posted to a project; confirming direct expenses on annual/final financial deliverables; confirming revisions to financial deliverables. Confirms technical deliverables have been submitted directly to the sponsor or received so that they can be submitted with the financial deliverable. Why Texas A&M University? Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & identities. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service. We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration.  Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you.  Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes.  Health, dental, vision, life and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums 12-15 days of annual paid holidays Up to eight hours of paid sick leave and at least eight hours of paid vacation each month Automatically enrollment in the Teacher Retirement System of Texas Health and Wellness: Free exercise programs and release time Professional Development: All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more Employee Tuition Assistance and Educational Release time for completing a degree while a Texas A&M employee All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check. Equal Opportunity/Affirmative Action/Veterans/Disability Employer. Howdy and thank you for your interest in a career with Texas A&M University. As the flagship campus of The Texas A&M University System, we are located in College Station, Texas with a student population of more than 64,000 and nearly 9,000 faculty and staff. The Spirit of Aggieland is unmistakable. We are a unique American institution, fostering a culture of friendliness, diversity, compassion and respect for one another. Our unique history and rich traditions make Texas A&M special. From our benefits package and professional development opportunities to our retirement programs, Texas A&M is a great place to work. Your path to a great career starts here! Equal Opportunity/Affirmative Action/Veterans/Disability Employer. If you need assistance in applying for this job, please contact (979) 845-5154. Useful Links: Benefit Programs Retirement Employee Discount Program Flexible Spending Accounts University Holidays Legal Statements New Employee Orientation Prospective Employees Safety and Security Notices Training and Development USERRA Nondiscrimination Notice