Administrative Assistant

Texas Back Institute is one of the largest spine specialty clinics in the US. Our busy practice is looking for an experienced Administrative Assistant to support our leadership team. This position will report to the Practice Administrator. Experience in healthcare preferred.

Duties of the Administrative Assistant include providing support to our leadership team their staff, assisting in daily office needs and managing our company’s general administrative activities. Administrative Assistant responsibilities include making travel and meeting arrangements, preparing reports and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment.

Responsibilities

• Answer and direct phone calls
• Organize and schedule appointments
• Plan meetings and take detailed minutes
• Write and distribute email, correspondence memos, letters, faxes and forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Update and maintain applicable office policies and procedures
• Order office supplies and research new deals and suppliers
• Maintain contact lists
• Book travel arrangements
• Submit and reconcile expense reports
• Provide general support to visitors
• Act as the point of contact for internal and external clients
• Other duties as assigned
• Practice and adhere t the Code of Conduct philosophy and Mission and Value Statement

Skills

• Proven experience as an administrative assistant or office admin assistant
• Knowledge of office management systems and procedures
• Working knowledge of office equipment, like printers and fax machines
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task
• Ability to maintain strict confidentiality
• Ability to maintain a positive attitude and work effectively under stress.

PHYSICAL DEMANDS, WORKING CONDITIONS, HAZARDS, ESSENTIAL FUNCTIONS:

• Manual Dexterity
• Standing, walking
• Reach above shoulder
• Repetitive arm/hand movements
• Color Vision
• Push/pull weight of up to 25 lbs.
• Ability to work under stress, or in emergency situations
• Carry up to 25 lbs.
• Lift up to 25 lbs.
• Sitting for long periods of time
• Reaching, bending, stooping, kneeling, crawling
• Hear alarms/telephone/tape recorder

TBI is an Equal Opportunity Employer.

All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, physical or mental disability national origin, disability, veteran status, genetic information, pregnancy, age or any other characteristic protected by law.

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Professional development assistance
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift

Work Location: One location