What are the responsibilities and job description for the Accounts Payable Specialist position at Thales Defense & Security, Inc.?
Overview
Thales Defense & Security, Inc. is a global and diverse company serving the defense, federal, and commercial markets with innovative solutions for the ground tactical, airborne and avionics, naval/maritime, and public safety and security domains. In addition to mission critical communication systems, the company provides helmet mounted displays and motion tracking technologies; SATCOM terminals; advanced sonar systems; surveillance, and simulation; and data protection solutions. Furthermore, the company serves as a gateway for technology leveraging Thales-wide solutions such as combat management systems; naval, airborne, and ground ISR; and electronic warfare to address U.S. requirements.
Thales Defense & Security, Inc. seeks an experienced Accounts Payable Specialist. This is a full-time hourly/non-exempt position located in Clarksburg, MD and reports directly to the Assistance Controller. This role interacts on a regular basis with intra-company disciplines to ensure prompt and accurate payments.
Top Benefits
- Competitive salary
- Yearly Incentive Bonus Program
- Generous 401K program (up to 7% company contribution) with 100% immediate vesting
- Tuition Reimbursement
- Paid sick, vacation, and holiday leave
- Paid family care, maternity and parental leaves
- 9/80 work schedule (every other Friday off)
- Hybrid working environment
Responsibilities
- Process vendor invoices with proper documentation.
- Follow up with managers to obtain invoice approval and respond to vendor inquiries.
- Enter AP vouchers/invoices in PeopleSoft accounting system.
- Prepare payable batches with appropriate backup to be reviewed for approval and posting.
- Attach backup for weekly check run before providing checks for signature.
- Distribute signed checks appropriately via mail.
- Track W-9’s and assist in annual 1099 filing in compliance with IRS requirements.
- Maintain organized payable files.
- Assist with month end close process.
- Other duties as assigned.
Qualifications
- U.S. Citizenship required. Applicants selected may be subject to a government security investigation and must meet eligibility requirements for access to classified information.
- HS diploma with 2 years work experience or 2 years college work in business or accounting.
- 2 or 4 year degree in accounting preferred.
- 2 years related experience using accounts payable software, PeopleSoft preferred.
- Proficiency with Microsoft Products (Word, Excel).
- English proficiency required with strong written and verbal communications skills.
- Able to meet deadlines while maintaining high accuracy in work through keen attention to detail.
- Act with integrity and always maintain confidentiality.
- Demonstrates initiative and urgency with reliable follow-through and execution skills.
- Excellent organizational and analytical skills.
- Collaboration is important, so being a team player is a must.
- Top-notch internal and external customer services skills in order to respond to staff and vendor inquiries.
Thales champions inclusion and we believe diversity strengthens the fabric of our culture. We are an Equal Opportunity Employer/AA/Minorities/Females/Veterans/Disabled. Thales is an E-Verify employer.
Thales is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, genetic information, national origin, protected veteran status, disability status, age or any other characteristic protected by law.
If you need an accommodation or assistance in order to apply for a position with Thales, please call Human Resources at 240-864-7544.