What are the responsibilities and job description for the Districts & Sections Operations Manager position at The American College of Obstetricians and Gynecologists?
Overview
The District & Section Activities Operational Manager will work with the Senior Director of District and Section Activities to support the operational systems and programs that related to the infrastructure for District and Section Activities including working with the Medical Student Directors to coordinate Medical Student Activities. Manage and support the technology systems that support District and Section Activities, including the District and Council of District Chairs Sharepoint Sites and the Department Airtable account. Assist with Fellow Officer and Program Chair Orientations. Network and collaborate with internal and external stakeholders. Make independent judgments to assess, interpret, and respond to inquiries about Sharepoint, Airtable, ACOG Team members, and ACOG members.
Cover Letter Required
Note: This position is considered Hybrid and will need to commute to ACOG's office located in Washington, D.C.
Responsibilities
• Manage all aspects of Medical Student programming.• Manage all aspects of the DSA technology systems, including District and CDC Sharepoint Sites, the Department Airtable account, and other systems as needed.• Assist Election Manager with all aspects of Fellow elections.• Assist with volunteer leader orientations and trainings.• Manage the Luella Klein Lifetime Achievement, Pete and Weesie Hollis Community Service, CDC Recognition, and Outstanding District Service Awards. Work closely with the CDC Manager on timelines, nominations, and final selection of winners of each of these awards.• Manage the district meeting app. Create a process to receive information from the District Manages to create ADM district meeting app pages in Eventsential.• Coordinate data gathering, analysis and reporting on holistic projects across the Department of District and Section Activities (i.e. Year in Review, Program comparisons across Districts, etc.).• Assist with Latin American Section Officer travel coordination to District and National programs (i.e. Annual Clinical and Scientific Meeting, Annual District Meetings, IDAC meetings).• Work with the Meeting Department to create a monthly ATC officer travel report across all Districts.• Act as department liaison creating registration events in Eventbrite.• Schedule staff meeting appointments and maintain department calendars.• Assist Senior Director with CDC Monthly Newsletter and MRR PPTs.
Qualifications
Required Skills/Abilities:• Project management experience in the health sector required, preferably with a medical association• Excellent verbal and written communications skills.• Excellent interpersonal and customer service skills.• Excellent organizational skills and attention to detail.• Ability to work independently.• Proficient with Microsoft Office Suite or other related software.• Ability to be self-directed and productive, react calmly and professionally to challenging situations.• Must be able to exercise independent thinking and make judicious decisions• Must demonstrate a strong ability to multi-task and complete assignments in a timely manner.• Comfortable working under pressure with tight deadlines• Must be able to travel and work extra hours as needed during peak workload periods, which will include some weekends. Normal work schedule includes frequent evening hours averaging 2-4 evening nights per week.
Education and Experience:• Bachelor’s degree and/or work equivalent.• 4 years of experience
Physical Requirements:• Functional Demands: Sedentary/Typical Office Environment
About ACOG
Home to more than 61,000 health care professionals, the American College of Obstetricians and Gynecologists (ACOG) is a membership organization leading advancement to improve the lives of all people seeking obstetric and gynecologic care, their families, and communities. When you become part of the ACOG team, your part of an organization that values communicating evidence-based, peer-reviewed information about women’s health to members and the general public. ACOG supports its members by maintaining authoritative clinical guidance, providing continuing medical education resources, patient education materials and more. Together with our members, we are working to transform the future of health by delivering a compelling member experience, supporting the ob-gyn profession, and advocating for improved health for all people seeking obstetric and gynecologic care, their families, and communities.
Compensation
The base salary for this position is $60,000 - $68,000 per year, commensurate with experience and qualifications. In addition, ACOG offers a comprehensive benefits package that includes the perks outlined below.
Our Perks
Paid Parental Leave – Breastfeeding Friendly Workplace – Flexible work schedule – Commuting Allowance – Generous Paid Time Off – Holiday Pay – Life Insurance – Community Volunteering Opportunities – Generous 401(k) Company Contributions – Medical, Dental, and Vision Insurance – Learning Opportunities and Tuition Reimbursement – Company-Sponsored Team Outings – and more!
ACOG is an EEO employer committed to providing equal employment opportunities to all applicants and employees. As a federal government contractor and in accordance with applicable laws, regulations, and Executive Orders, the College takes affirmative action to ensure that applicants and employees covered are not discriminated against because of their race, color, religion, national origin, sex (gender), age, disability, pregnancy, marital status, sexual orientation, personal appearance, gender identity or expression, family responsibilities, political affiliation, veteran status, genetic information, or any other characteristic that is protected by applicable law. For more information about your equal employment opportunity rights, please view this poster: EEO is the Law. The College also participates in E-Verify.
Salary : $60,000 - $68,000