What are the responsibilities and job description for the Payroll Specialist position at The Anderson-DuBose Company?
Who we are:
Established in 1991, The Anderson-DuBose Company is a full-service distribution company for major quick service restaurants in Ohio, Pennsylvania, West Virginia, and New York. We currently have two distribution center locations; Lordstown, Ohio (headquarters) and Rochester, New York and are always looking for growth opportunities. We are the proud winners of the NorthCoast 99 Top Employer award TEN years in a row and have been voted a Top Workplace in the Northeast Ohio area as well. We have also been named as McDonald’s US 2020 Supplier of the Year which is the highest honor we could receive from our customer. Most recently, we have proudly been awarded the 2024 Smart Culture Award.
Summary:
The Payroll Specialist is responsible for ensuring accurate and timely processing of the company's payroll, tax registrations, and compliance reporting. This role requires meticulous attention to detail, strong organizational skills, and proficiency in payroll systems, Paycor experience a plus. The Payroll Specialist works closely with HR, Accounting, and external agencies to manage payroll-related functions, audits, employee verifications, and regulatory compliance.
How you will make contributions in the following areas:
- Payroll Processing and Administration for multi-state, weekly and bi-weekly pay.
- Process payroll as needed, including updating and maintaining payroll schedules in the Paycor Payroll Dashboard.
- Administer holiday schedules and time-off policies in accordance with company policy and legal requirements.
- Ensure accurate and timely release of W-2 forms, 1095-C administration, and year-end payroll reviews.
- Compliance and Reporting
- Conduct and submit yearly filings, including 5500 and PCORI, as well as monthly and yearly fee processing.
- Manage state, local, and SUI tax registrations, as well as DOL and JFS reporting requirements.
- Oversee EEOC and ACA reporting, ensuring alignment with regulatory requirements.
- Audits and Financial Reporting
- Conduct weekly accounting reports
- Participate in ADP audits, 401(k) audits, and Workers' Compensation (WC) audit processes, including excess compensation and liability reporting.
- Ensure compliance with support orders, garnishments, and the company’s Boot Program.
- Employment Verifications and Record Maintenance
- Handle verifications of employment and wage requests promptly and accurately.
- Maintain employee records, including hire and termination records, and update payroll records accordingly.
What you’ll bring:
- Analytical/Problem-Solving - Assesses information and uses it to develop effective solutions to difficult problems or situations. Identifies underlying causes and anticipates implications and outcomes. Follows analysis with effective courses of action and follows through until the problem is resolved. Anticipates issues and proactively seeks solutions while also preparing for contingencies. Identifies opportunities and threats and manages them proactively. Focuses on minimizing potential for liability while maximizing organizational benefits.
- Customer Service and Relations (External and Internal) - Works to ensure every customer interaction is positive. Provides courteous and timely assistance. Listens and is responsive to needs. Is professional, polite and maintains customer confidentiality. Develops relationships with customers and is personable. Works to resolve conflicts and follows through on stated actions. Communicates back to customers to close the loop.
- Quality/Accuracy - Works toward exactness and precision in task completion and will not sacrifice quality for the sake of quantity or efficiency. Pays attention to and works to detail levels. Reviews and checks work until desired results are achieved. Will not accept work from others that doesn’t meet stated or expected standards.
- Decision-making/Judgment - Makes timely choices that support overall goals and priorities. Collects and organizes data quickly and intuitively and makes realistic assumptions where data is lacking. Separates key information from irrelevant data. Focus on critical issues while considering the impact in various scenarios.
- Prioritization/Organization - Probes for sufficient information to determine significance and urgency of tasks. Plans work systematically to maximize time and effort for the greatest impact. Follow-up to ensure tasks are completed on time and to standards. Balances and re-adjusts as necessary based on changing priorities and competing demands.
Education and Experience Requirements:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the minimum knowledge, skills and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education – Bachelor’s Degree in Accounting, Finance, Human Resources, or a related field preferred.
Experience – 3 of experience in payroll processing and administration.
Mathematical Skills – Strong knowledge of federal and state payroll regulations, tax filings, and compliance requirements. Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
Reasoning Ability – Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
Other Required Skills and Abilities – Excellent organizational, analytical, and communication skills.
Payroll Specialist
PriorityOne Payroll -
Malta, NY